Accounting & Operations Coordinator
- Compensation
- Not disclosed
- Location
- Benton Harbor, Michigan, United States
- Work setup
- Onsite
- Seniority
- Not specified
- Employment
- Part time
- Experience
- Not specified
- Category
- Finance
- Posted
Skills
Must have
- Solid, hands-on bookkeeping or accounting experience
- Ability to independently complete accounts payable, accounts receivable, bank reconciliations, and credit card reconciliations
- Experience using QuickBooks, preferably QuickBooks Enterprise
- Experience reviewing financial transactions and recognizing discrepancies or unusual activity
- Comfort handling payroll, banking transactions, and confidential financial information
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and follow responsibilities through to completion
- Strong written and verbal communication skills
- Dependable, proactive, and comfortable working independently in a small-office environment
- Willingness to learn multiple areas of the business and provide backup support when needed
Nice to have
- Experience processing payroll
- Familiarity with IRA or retirement-plan administration
- Experience preparing 1099s or submitting local or city tax payments
- Familiarity with SharePoint
- Experience coordinating with a managed IT services provider
- Property management, real estate, or small-business operations experience
Full description
Accounting & Operations Coordinator
Benton Harbor, MI | In-Office
Full-Time | Mon – Friday | Consistent Daily Schedule
$28–$35+/hour, Dependent on experience
A locally owned, multi-company organization in Benton Harbor is seeking an experienced
Accounting and Business Operations Coordinator
to join its small, collaborative office.
This person will work alongside the company’s current part-time bookkeeper, learning each of their core responsibilities to provide knowledgeable and dependable backup coverage. The new hire will also independently handle several accounting, payroll, banking, technology, property management, and office administration functions that fall outside the bookkeeper’s current role. One day may involve processing payroll and reviewing financial transactions; another may include coordinating a property repair, addressing a tenant question, or working with the company’s managed IT provider.
This is a true jack-of-all-trades position for someone who enjoys variety and is comfortable shifting between detailed financial work and practical business needs. The ideal candidate brings a solid technical accounting foundation, strong judgment, and the ability to work independently. Just as importantly, this person will be proactive, dependable, comfortable learning different areas of the business, and willing to step in wherever support is needed.
What You'll Be Doing
Accounting & Bookkeeping Support
- Learn the current bookkeeper’s processes and provide dependable backup coverage for accounts payable, accounts receivable, deposits, bank and credit card reconciliations, cash-flow monitoring, and timesheet entry
- Maintain accurate financial information across multiple business entities using QuickBooks Enterprise
- Assist with monthly close, financial reporting, cash tracking, and year-end preparation
- Handle invoicing for consulting services
- Maintain accurate, organized financial records and supporting documentation
Payroll, Banking
& Financial Operations
- Review employee timesheets and process payroll every other week
- Reconcile the IRA account monthly and coordinate the annual IRA renewal
- Monitor account balances and coordinate transfers between bank accounts as needed
- Review monthly ACH transactions for accuracy
- Prepare and send financial information to the bank quarterly
- Submit quarterly city tax payments