Critical Innovations
Accounting Operations Manager
- Compensation
- $110K–$125K / yr
- Location
- US-Lawndale
- Work setup
- Not specified
- Seniority
- C level
- Employment
- Contract
- Experience
- Not specified
- Category
- Finance
- Posted
Skills
Must have
- At least four years of progressively responsible experience in accounting operations, accounts payable, expense administration, or closely related work.
- Experience handling invoices, purchase orders, corporate card expenses, and supporting records, with sound understanding of transaction coding, vendor credits, and basic accounting processes.
- Proficiency in Microsoft Excel, including organizing transaction data, using formulas and lookup functions, preparing summaries, and tracking spending against budgets.
- Ability to manage recurring deadlines independently, identify discrepancies, exercise sound judgment, and pursue issues through resolution.
- Strong attention to detail and clear communication with employees, managers, vendors, and outside accountants, including professional follow-up on missing documentation.
Nice to have
- Practical government contractor accounting or bookkeeping experience, including working knowledge of FAR cost principles and DCAA documentation expectations preferred.
- Experience with BILL, Expensify, QuickBooks Online, Ragic, or comparable accounting and purchasing systems.
- Experience supporting departmental budgets and coordinating with an outsourced accounting firm in a smaller organization.
- Experience in research and development, medical devices, engineering, or manufacturing, including work within established purchasing and quality procedures.
Full description
Overview
The Accounting Operations Manager oversees Critical Innovations LLC's daily purchasing, accounts payable, corporate card, and expense documentation workflows. Reporting to the Chief Executive Officer, this person coordinates with department leaders and an external accounting firm to maintain complete, accurate records and support functional budget development and tracking.
This is an on-site, full-time position.
Reports to
Chief Executive Officer
Duties and ResponsibilitiesAccounts Payable and Purchase Orders
- Oversee invoice intake, coding, supporting documentation, approval routing, and payment preparation in BILL (Bill.com) under established authorization procedures.
- Resolve vendor questions, duplicate invoices, credits, missing approvals, and other payment exceptions; follow issues through completion.
- Administer the financial aspects of purchase orders in Ragic, including documentation, project and budget coding, approval status, open commitments, and invoice comparisons.
- Coordinate with requesters and responsible departments to confirm receipt or acceptance, resolve PO discrepancies, and close completed orders under company purchasing and quality procedures.
Corporate Cards and Bank Documentation
- Oversee Expensify corporate card and expense workflows, including receipts, business purposes, coding, policy checks, required approvals, and follow-up on outstanding items.
- Administer approved card program settings and employee guidance within assigned authority, and escalate unusual or unsupported transactions.
- Collect and organize invoices, receipts, approvals, and other support for Chase bank account disbursements and resolve missing documentation requests.
- Distinguish underlying expenses from card payments and bank transfers when reviewing records, and coordinate correction of duplicate or inconsistent transaction information.
Government Contract Accounting and Records
- Apply established government contract bookkeeping and documentation procedures, including project coding, direct and indirect cost classifications, and identification of potentially unallowable costs.
- Refer unresolved coding and allowability questions to the external accounting firm or designated specialist, and maintain documentation of approved corrections.
- Maintain financial records and audit trails supporting applicable Federal Acquisition Regulation (FAR) requirements and Defense Contract Audit Agency (DCAA) reviews. Coordinate requests with the external accountants and Grants & Contracts.