Clanton & Associates
Accounting Specialist
- Compensation
- $28–$35 / hr
- Location
- Boulder, CO
- Work setup
- Hybrid
- Seniority
- Not specified
- Employment
- Part time
- Experience
- 1+ years
- Category
- Finance
- Posted
Skills
Must have
- Associate degree in Business Administration, accounting, finance, or a related field required.
- Minimum of 1 year of related accounting, finance, administrative, or business operations experience required. 3 years preferred.
- Strong professional written and verbal communication skills, active listening skills, and the ability to ask clarifying questions when needed.
- Proficiency with Microsoft Word and Excel, with familiarity using Microsoft PowerPoint and collaboration tools such as Slack.
- Ability to support accounts payable, accounts receivable, payroll support, compliance tracking, and financial reporting with accuracy and confidentiality.
- Strong organizational and time management skills, with the ability to plan work, manage deadlines, and provide proactive status updates.
- Professional, respectful, and collaborative communication style with employees, project managers, clients, vendors, and external advisors.
- Ability to work in a hybrid model connected to Clanton’s Boulder, Colorado office.
Nice to have
- Additional coursework, training, or experience in accounting, finance, or related business operations.
- Experience supporting month-end close, job costing, revenue recognition, financial reporting, tax planning, audits, or government contract compliance.
- Comfort learning and implementing financial software, reporting tools, and process improvements that increase accuracy and efficiency.
- Ability to prepare meeting notes, track action items, and follow up with team members to support accountability and clear communication.
- Experience supporting office administration, vendor coordination, business licenses, corporate registrations, or compliance renewals.
- If your background does not match every qualification exactly, but you believe you would thrive in this role, we encourage you to apply.
Full description
ACCOUNTING SPECIALIST, PART TIME (20 HOURS per week)
ACCOUNTING SPECIALIST, PART TIME (20 HOURS per week)
Support the financial systems that help a collaborative lighting design and engineering firm stay organized, accurate, and informed.
Overview
Clanton is growing, and we are adding a half-time (20 Hours per week) Accounting Specialist position to our team. This role supports core accounting operations, including accounts payable, accounts receivable, payroll support, job costing, compliance tracking, financial reporting, and month-end processes.
This is an exciting opportunity for someone who is detail-oriented, organized, and eager to contribute to the financial health of a collaborative lighting design and engineering firm. The Accounting Specialist will help keep financial information accurate, timely, and useful for leadership, project managers, vendors, clients, and internal team members.
KEY RESPONSIBILITIES
- Review draft and revised invoices for completeness and accuracy, coordinate with Project Managers on billing questions or missing information, update draft invoices based on PM direction, flag discrepancies related to scope, hours, or contract terms, track invoice status, and maintain documentation of changes and approvals.
- Track outstanding invoices and aging, prepare weekly accounts receivable summaries, draft client payment follow-up emails, log incoming payments, apply payments to invoices, coordinate with Project Managers on client-specific billing issues, and support monthly payment audits for CDOT, CCD, and RTD.
- Enter vendor bills, match invoices to approvals or contracts, track due dates, flag upcoming payments, prepare weekly check run or payment lists, maintain vendor records and W-9s, enter and categorize expenses, and track reimbursable expenses.
- Prepare accounts receivable, accounts payable, prepaid, and related schedules, organize supporting documentation, and assist with accurate and timely month-end close processes.
- Support the preparation of reports, dashboards, and financial summaries that help leadership understand financial performance, key metrics, variances, and business risks.
- Maintain coding consistency within the chart of accounts, enter financial data accurately, support clean records, and help keep accounting systems organized and reliable.
- Document standard procedures, help improve workflows, especially the invoicing and accounts receivable cycle, and support audit or insurance requests by gathering and organizing requested documentation.
- Provide light payroll support as needed while maintaining strict confidentiality and accuracy with employee and payroll-related information.
- Additional responsibilities may be added depending on skillset and experience.