Accounting Specialist

The Accounting Specialist will play a key role in supporting day-to-day accounting operations, maintaining accurate financial records, and ensuring timely processing of transactions. This position will assist in accounts receivable, accounts payable, reconciliations, and auction-related settlements, while also supporting month-end close and reporting processes. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced, creative environment.

Responsibilities:

• Process accounts payable transactions accurately and efficiently.
• Build and maintain positive relationships with vendors to ensure efficient communication and service.
• Prepare auction settlement statements, ensuring timely and accurate payment disbursements.
• Collaborate with internal departments to resolve billing discrepancies and ensure proper coding of expenses.
• Provide timely and professional responses to consignors regarding their payment status and details.
• Support Accounts Receivable operations by preparing invoices, recording payments, and assisting with collections as needed.
• Support month-end and year-end closing processes, including journal entries and account reconciliations.
• Maintain and organize accounting files and documentation in accordance with company policies and GAAP standards.
• Provide administrative support to the Controller and finance team as required.
• Assist with audit preparation and special projects as assigned

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Requirements:

• Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience).
• 3–7 years of experience in accounting or bookkeeping, ideally in a retail, entertainment, or auction-related environment.
• Strong understanding of GAAP and general accounting principles.
• Proficiency with QuickBooks, Sage Intact, or similar accounting software.
• Advanced Excel skills and experience working with financial reporting tools.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to handle confidential information with professionalism.
• Excellent communication and interpersonal skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced setting.

Skills & Abilities:

• Analytical mindset with strong problem-solving skills.
• Proactive and self-motivated with a high degree of ownership.
• Collaborative team player with a positive attitude.
• Strong time management and adaptability to shifting priorities.
• Interest or experience in the arts, entertainment, or luxury goods industries a plus.

Benefits Overview:

· Health/Dental/Vision Insurance