Accounting Specialist - Senior
- Compensation
- Not disclosed
- Location
- San Antonio, TX, US
- Work setup
- Not specified
- Seniority
- Senior
- Employment
- Contract
- Experience
- Not specified
- Category
- Finance
- Posted
Skills
Must have
- Bachelor’s degree in Accounting, Finance, or related field; equivalent experience may be considered in lieu of degree requirements.
- 3-5 years of progressive accounting experience.
- Knowledge of GAAP and financial statement preparation preferred.
- Proficiency in Microsoft Excel.
- Experience with accounting systems, ERP platforms, and financial reporting tools; experience with Sage Intacct preferred.
- Strong analytical, organization, and critical thinking skills.
- Experience working both independently and in a collaborative environment.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent written and oral communication skills.
- Meticulous organizational skills.
Full description
Title: Accounting Specialist – SeniorStandard Hours: 40
Primary Location: San Antonio / Home Office
Reports to: COO Division, Director of Accounting
Job Description:
The Accounting Specialist is responsible for executing key accounting processes that support the financial operations of Student Choice, including student funding, cash reconciliations, payment processing, accounts receivable, billing, accounts payable, and employee expense reimbursements. Reporting directly to the Accounting Director, this role helps ensure accurate recordkeeping, financial reporting, and adherence to accounting policies and procedures. The Accounting Specialist serves as a collaborative partner to department leaders, supporting efficient operations and ensuring the timely and accurate processing of financial transactions in accordance with organizational standards and internal controls.
Primary Responsibilities:Payment Processing & Cash Activities
- Post all prior day transactions from the bank account to the general ledger, validating each with supporting documentation.
- Monitor daily cash balances and informs the Director of Accounting when balances are running low.
- Prepare daily cash balancing and account reconciliation.
Student Funding
- Process all student funding related files daily by the deadline for credit union debits, school payment credits, refunds & returns, for all products including line of credit and refinance loans.
- Ensure all data imports and supporting documentation are received, verified, and accurate.
- Research and resolve funding discrepancies, rejected and/or returned transactions, and balancing exceptions in a timely manner.
- Effectively communicates with School Support on any errors or omissions.
- Submits transactions for approval to the Director of Accounting or delegate.
- Properly maintains processed files on the O: Drive.
Accounts Receivable/Client Billing
- Review and validate all billing files received for processing.
- Prep each file and make ready for importing into the Internal Billing Database (IBD).
- Import files into the IBD and balance to system reports.
- Send invoices to clients by the 15th of the month
- Prepare client billing accrual entries
- Perform monthly reconciliation between the billing system, supporting source documents, and the general ledger.
- Ensure the Internal Billing Database (IBD) is accurately maintained and updated with relevant monthly data.
- Assist with sales tax compliance and return filings.
- Handle accounts receivable activities, including invoice collection, delinquency monitoring, and client outreach efforts.