Accounting Supervisor

Accounting Supervisor

Heartland ConsultingClient: Puerto Rico Department of Education (PRDE) – Office of Infrastructure and Reconstruction (OIR)
Program: Accounting and Invoice Administration Services – FEMA Disaster Recovery Programs

Position Overview

Heartland Consulting is seeking an Accounting Supervisor to support accounting and invoice administration services for the Puerto Rico Department of Education's Office of Infrastructure and Reconstruction (PRDE/OIR).

The Accounting Supervisor will oversee the day-to-day execution of accounting and invoice administration activities and supervise the work performed by accounting personnel assigned to the contract.

The position supports invoice processing, financial reconciliations, documentation management, vendor follow-up, and performance reporting associated with federally and state-funded recovery programs.

Key Responsibilities

• Supervise daily invoice administration and accounting support activities.

• Coordinate invoice review assignments among accounting personnel.

• Monitor invoice processing timelines, workflow status, and outstanding activities.

• Review accounting work products for completeness and accuracy.

• Support vendor follow-up and resolution of invoice processing issues.

• Monitor invoice tracking logs, payment records, and financial reconciliation activities.

• Assist in preparing management reports, accounting summaries, and invoice processing performance metrics.

• Identify operational issues affecting invoice processing and recommend corrective actions.

• Ensure financial records and supporting documentation are properly maintained.

• Support the Accounting Lead in managing contractual deliverables and staff performance.

• Monitor invoice review and processing activities to identify delays and documentation deficiencies.

• Support the accurate organization and maintenance of financial documentation for audit and management review.

Position Requirements

• Supervise accounting staff and coordinate invoice administration workflows.

• Review accounting work products for accuracy and completeness.

• Support accurate and timely execution of financial administration activities.

• Obtain prior written approval from PRDE before performing services under the contract.

Equal Employment Opportunity

Heartland Consulting is an equal opportunity employer. We are committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.