Accounts Payable Administrator

The Accounts Payable Administrator is responsible for managing day-to-day accounts payable activities within a fast-paced manufacturing environment. This position plays a key role in ensuring vendor invoices, purchase orders, receiving records, and payments are processed accurately and timely.

The ideal candidate brings strong Accounts Payable experience within a manufacturing environment and has a solid understanding of purchase orders, receiving processes, inventory and material purchases, three-way matching, and vendor account reconciliation. This role works closely with Purchasing, Receiving, Operations, and Accounting to research and resolve discrepancies and maintain accurate financial records.

Duties & Responsibilities

• Manage full-cycle Accounts Payable, including invoice processing, coding, approvals, three-way matching, and vendor payments.

• Process high-volume manufacturing invoices for raw materials, components, freight, supplies, equipment, and outside services.

• Research and resolve PO, receiving, pricing, quantity, and invoice discrepancies.

• Partner with Purchasing, Receiving, Operations, and vendors to resolve AP issues and maintain accurate vendor accounts.

• Reconcile vendor statements, corporate credit cards, and assigned accounts.

• Process employee expense reports and maintain documentation for accruals, prepaids, and fixed assets.

• Support month-end/year-end close, including AP reconciliations, accruals, and supporting schedules.

• Maintain W-9 documentation and support annual 1099 processing.

• Maintain accurate AP records and provide documentation for internal and external audits.

• Serve as backup for Accounts Receivable and support process improvements and special projects as needed.

Qualifications

• Minimum 3 years of Accounts Payable experience in a manufacturing environment required.

• Strong full-cycle AP experience, including PO-based invoices, three-way matching, vendor reconciliation, and payment processing.

• Working knowledge of manufacturing purchasing and receiving processes, including raw materials, components, freight, and outside processing.

• Experience researching and resolving PO, receiving, pricing, and invoice discrepancies.

• Manufacturing ERP experience required; Sage 100 highly preferred.

• Intermediate Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and data analysis.

• Working knowledge of GL coding, accruals, prepaids, account reconciliations, and month-end close.