Accounts Payable Clerk

Accounts Payable Clerk

Clark Bros Inc. is seeking a detail-oriented and organized Accounts Payable Clerk to join our growing team. This position plays an important role in ensuring vendor invoices are processed accurately and timely, supporting project teams, and maintaining required vendor and project documentation.

Essential Duties & Responsibilities

· Receive and process vendor invoices received through email, mail, vendor portals, and other sources.

· Scan, upload, and enter invoices into the accounting system for electronic approval and processing.

· Work with Project Managers and other team members to obtain invoice approvals, accurate job cost coding, and required supporting documentation.

· Review invoices for accuracy, appropriate documentation, and proper coding prior to payment.

· Maintain organized electronic and physical records for invoices, payments, and related documentation.

· Obtain and track required vendor and subcontractor documentation, including lien releases, certificates of insurance, certified payroll reports, and other compliance documents.

· Assist with weekly check runs and electronic payment processing.

· Respond to vendor inquiries and research and resolve invoice discrepancies.

· Reconcile vendor statements and identify outstanding or missing invoices as needed.

· Assist with maintaining accurate vendor records within the accounting system.

· Perform other accounts payable and administrative duties as assigned.

Qualifications

· Previous construction accounts payable experience required.

· Experience with Trimble Viewpoint Vista strongly preferred.

· Understanding of construction job costing, purchase orders, subcontractor invoicing, and lien release documentation preferred.

· Strong attention to detail, accuracy, and organizational skills.

· Ability to manage multiple priorities and deadlines in a fast-paced environment.

· Proficiency with Microsoft Office, particularly Excel and Outlook.

· Strong written and verbal communication skills.

· Ability to communicate professionally with vendors, Project Managers, and other employees.

· Dependable, organized, and able to work effectively both independently and as part of a team.

Work Environment & Schedule

· Office-based position