Accounts Payable

JOB DESCRIPTION

The Accounts Payable performs general payable duties and maintains Shop LC’s financial records. This position assists the Manager Accounts with various Accounts Payable & Book Keeping, and recording tasks. The Accounts Payable reports directly to the Manager Accounts and is responsible for processing all payments including with Check, Credit Card & Online.

JOB RESPONSIBILITIES

• Open mail, Organize Documents, Prepare & print checks; obtains appropriate signatures & Dispatch.
• Ensures appropriate approval as per COA before preparing the check.
• Making sure that the charges on the vendor’s Invoices are according to the agreement.
• Ensure timely payments to all the service providers and vendors.
• Making online payments.
• Prepares daily check issued report.
• Preparation of Reconciliation & reports
• Responds to telephone inquiries concerning all payable matters. Receives and responds to written requests.
• Collect, Record & pay after approval, all expense reimbursement documents
• Communicates with vendors concerning purchase orders; receives supplies and verifies against purchase orders; processes invoices for payment.
• Setting-up online accounts for the parties as needed.
• Prepare check deposit slip and deposit in the bank as and when needed.
• Sending Facsimile as and when needed
• Timely filing of all the documents to pertaining files. Saving soft copies of all the vouchers and agreements/contracts.
• Ordering the stationary, filing and other supplies as and when needed.
• Check physical mail & Scan the documents for BPO.
• Co-ordinate, cooperate within the accounting department, outside departments & auditors.
• Communicates any financial and/or fraud concerns to the Manager in a timely manner.
• Flexible in accommodating the work requirement as and when needed.

SKILLS OR EXPERIENCE

• Knowledge of accounting and basic auditing principles.
• Skill in communicating effectively with others.
• Knowledge of administrative support and file maintenance techniques.
• Skill in working with word processing and spreadsheet computer applications and using outlook.
• Skill in working with various forms of equipment including, but not limited to, personal computers, fax machines, calculators, printers.
• Skill in working in collaborative team based environments.

EDUCATION

Associate Degree with major in Accounting.

PREFERRED QUALIFICATIONS

• Experience working in the retail industry at payable position for at least 3 years.

All your information will be kept confidential according to EEO guidelines.