Accounts Payable Specialist

Position Summary:

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and related transactions. This role requires strong attention to detail, the ability to work in a high-volume environment, and collaboration with internal departments such as purchasing, receiving, operations, and executive team. The ideal candidate brings both accuracy and a continuous improvement mindset to support streamlined AP processes.

Why Work for CaptiveAire?

· Leader in the manufacturing of commercial kitchen ventilation and HVAC industry for over 40 years.

· Mission: to provide the highest quality products and service to our users at the lowest possible price

Key Responsibilities

Accounts Payable Operations

· Review, verify, and process high-volume vendor invoices (60+ invoices daily) in accordance with company policies and internal controls.

· Oversee invoice processing, payment execution, ACH and wire transactions, and weekly check runs.

· Ensure timely and accurate vendor payments while maintaining compliance with company policies and internal controls.

· Oversee the full-cycle accounts payable process across multiple business entities.

· Research, review, and resolve complex accounts payable issues, including past-due balances, payment discrepancies, and vendor inquiries.

· Apply a continuous improvement mindset to identify and implement process efficiencies.

Leadership & Process Management

· Work alongside and develop accounts payable team, establishing performance expectations and promoting continuous improvement.

· Monitor workload distribution and ensure service levels are met across all accounts payable activities.

· Identify and implement process efficiencies, automation opportunities, and workflow enhancements.

· Partner with Executive Leadership, Accounting, Operations, Facilities, and other departments to support business objectives.

QualificationsRequired

· 3+ years of progressive accounts payable experience, including knowledge of best practices in a manufacturing or supply-chain-focused environment

· Proficiency with ERP/accounting systems.

· Strong attention to detail, accuracy, and organizational skills.

· Ability to manage deadlines in a fast-paced environment.

Preferred

· Familiarity with Microsoft Dynamics 365 (D365) Finance & Operations is a plus but not required.