Accounts Payable Specialist
- Compensation
- Not disclosed
- Location
- New York, New York, United States
- Work setup
- Not specified
- Seniority
- Intern
- Employment
- Internship
- Experience
- 1+ years
- Category
- Finance
- Posted
Skills
Must have
- Process accounts payable across multiple CoCreativ business entities.
- Review and code invoices to the appropriate GL account, business unit, and department or project.
- Make sure invoices are routed to the correct approvers and follow up when approvals or information are outstanding.
- Manage vendor onboarding and vendor information in Airbase.
- Process vendor payments and employee expense reimbursements.
- Prepare and support weekly accounts payable payment batches.
- Communicate with vendors regarding invoices, payment information, banking details, and other questions.
- Maintain accurate AP records, supporting documentation, and payment schedules.
- Help identify invoices or expenses that need to be allocated across multiple CoCreativ businesses.
- Provide supporting documentation related to prepaid expenses and asset purchases.
- Assist with general accounting projects and process improvements as needed.
- Help improve vendor onboarding and other AP workflows over time.
- 1–3 years of accounts payable or related accounting experience. Internship or early-career AP experience may also be considered.
- A working understanding of basic accounting principles, including GL coding, debits and credits.
- Strong attention to detail. You notice when something looks wrong and take the extra step to figure it out.
- Clear, professional communication skills and the ability to follow up consistently with colleagues and vendors.
- Strong organizational skills and the ability to keep track of invoices, approvals, deadlines, and payment schedules.
- Comfort working across multiple business entities and learning how expenses should be allocated.
- Working knowledge of Excel or Google Sheets.
- Ability to work independently once trained while knowing when to ask questions.
- Comfort working in a fast-paced environment where priorities and invoice volume can change depending on production activity.
Nice to have
- Experience with Airbase or another AP, expense management, or spend management platform.
- Experience with NetSuite or another ERP/accounting system.
- Experience working in a multi-entity organization.
- Experience in creative production, advertising, media, or a similar project-based environment.
Full description
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CoCreativ is a group of creative and technology businesses working across content production, studio services, and creative workflow technology. Our family of brands includes Industrial Color, Smashbox Studios, and globaledit, bringing together creative production, studio capabilities, and technology under one organization.
We’re looking for an Accounts Payable Assistant to join our Finance team and support accounts payable across the CoCreativ group.
This is a great opportunity for someone early in their accounting career who already understands the fundamentals of accounts payable and wants to build deeper experience in a fast-moving, multi-business environment.
You’ll work closely with our Accounts Payable / Accounts Receivable Manager and teams across CoCreativ to make sure invoices are coded correctly, routed to the right people, paid on time, and accurately recorded across our different business entities.
The work itself is straightforward, but the details matter. We operate across multiple businesses, departments, projects, and vendors, so we’re looking for someone who is organized, careful, comfortable asking questions, and able to communicate clearly with both internal teams and external partners.
Requirements
- Process accounts payable across multiple CoCreativ business entities.
- Review and code invoices to the appropriate GL account, business unit, and department or project.
- Make sure invoices are routed to the correct approvers and follow up when approvals or information are outstanding.
- Manage vendor onboarding and vendor information in Airbase.
- Process vendor payments and employee expense reimbursements.
- Prepare and support weekly accounts payable payment batches.
- Communicate with vendors regarding invoices, payment information, banking details, and other questions.
- Maintain accurate AP records, supporting documentation, and payment schedules.
- Help identify invoices or expenses that need to be allocated across multiple CoCreativ businesses.
- Provide supporting documentation related to prepaid expenses and asset purchases.
- Assist with general accounting projects and process improvements as needed.
- Help improve vendor onboarding and other AP workflows over time.
The role supports a meaningful volume of activity, with approximately 200–300 vendors in a typical month, including recurring vendors such as equipment providers, utilities, leases, and other partners, with volume increasing during larger productions.
What We’re Looking For
- 1–3 years of accounts payable or related accounting experience. Internship or early-career AP experience may also be considered.