Accounts Payable Specialist

Accounts Payable Specialist — Drive the Business Behind the PassionLocation: Chandler, AZ Hybrid | Department: Accounting/Finance | Employment Type: Full-Time

About RideNow Group

Founded in 1983, RideNow Powersports is the nation’s premier destination for powersports enthusiasts. Representing iconic brands like Honda, Yamaha, Polaris, and Can-Am across dozens of nationwide dealerships, we live and breathe high-energy adrenaline. From motorcycles, ATVs, and side-by-sides to personal watercraft, premium gear, and top-tier service, we deliver the ultimate freedom on wheels and water.

When you join RideNow Group, you aren't just taking a store support role—you're stepping into the engine room of a fast-paced, high-growth powersports network.

The Opportunity

Are you a meticulous and reliable accounting professional with a passion for operational excellence and process optimization? We are seeking an Accounts Payable Specialist to support our growing operations and power the financial backbone of our dealership network. This transformative role is essential for maintaining accurate financial records, optimizing cash flow, and fostering strong relationships with vendors. This specialist will assist with core disbursement activities while driving process transformation through accounts payable consolidation, automation tools, and AI-assisted workflows. In addition, this role will interact regularly with the retail dealership network, Accounting, Treasury, IT, HR, Legal, and internal and external auditors.

What You’ll Own & Achieve

• Lead & Execute: Accurately post daily bank transactions, enter vendor invoices, and prepare accounts payable checks in an efficient manner.

• Invoice Management and Processing:

• Review, verify, and process vendor invoices for accuracy and proper authorization.

• Match invoices to corresponding purchase orders and other documentation, promptly resolving any discrepancies.

• Enter invoice data into the accounting system to prepare it for payment processing.

• Payment Processing and Disbursement:

• Prepare and process various forms of electronic payments, such as ACH, wire transfers, and checks.

• Monitor payment schedules to ensure that timely disbursements are made and late fees are avoided.

• Address payment inquiries directed by both vendors and internal stakeholders.

• Optimize Operations: Bill sales deals, input new inventory into the EVO system, process OEM dealer transfers, and handle intercompany reconciliations.

• Process Improvement:

• Identify opportunities to improve the accounts payable processes and implement best practices through consolidation, cost reduction and streamlined productivity.

• Utilize AP automation tools to improve both efficiency and accuracy.

• Stay current on industry trends and new technologies pertinent to accounts payable management.

• Cross-Functional Collaboration: Process F&I product cancellations, warranty refunds, and reconcile monthly OEM parts statements in partnership with store support teams.

• Vendor and Internal Communication:

• Act as the primary contact for the vendor desk concerning payments and account status.

• Collaborate with retail dealership network to quickly resolve disputes related to invoices.

• Maintain positive relationships with both vendors and internal teams.

• Data & Analytics: Assist with general ledger reconciliations and support month-end close processes to ensure total accuracy across high-volume financial reports.

• Reconciliation, Reporting, and Closing:

• Reconcile vendor statements and actively resolve any outstanding balances or discrepancies.

• Assist in month-end, quarter-end and year-end closing activities by reconciling accounts payable accountsthe and ensuring unrecorded liabilities are identified and addressed.

• Generate and maintain essential financial documents, including accounts payable aging reports and payment activity summaries.

• Compliance and Documentation:

• Maintain organized and accurate records of all invoices, payments, and related correspondence.

• Ensure full compliance with company policies, financial regulations, and tax requirements, such as 1099 reporting.

• Support both internal and external audits by supplying necessary documentation and information.

• Special Projects: Support various financial projects and operational requests assigned directly by the Regional Controller.

• Other duties as assigned