Admin Assistant (Contractor)

Overview:

Cvent is a leading meetings, events, and hospitality technology provider with more than 6000+
employees and ~34,000 customers worldwide, including 60% of the Fortune 500. Founded in 1999,
Cvent delivers a comprehensive event marketing and management platform for marketers and event
professionals and offers software solutions to hotels, special event venues and destinations to help
them grow their group/MICE and corporate travel business. Our technology brings millions of people
together at events around the world. In short, we’re transforming the meetings and events industry
through innovative technology that powers human connection.
Headquartered in Tysons Corner, Virginia, Cvent (formerly NYSE: CVT) was acquired by Blackstone
and Vista for $4.6B in 2023.
Cvent's strength lies in its people, fostering a culture where everyone is encouraged to think like
entrepreneurs, taking risks and making decisions confidently. We value diverse perspectives and
celebrate differences, working together with colleagues and clients to build strong connections.
Cvent is redefining the meetings and events industry through technology that advances human
connection.

AI at Cvent: Leading the Future

Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At
Cvent, we’re committed to continuous learning and adaptation—AI isn’t just a tool for us, it’s part of our
DNA. We’re looking for candidates who are eager to evolve alongside technology. If you love to
experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you’ll
thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering
exceptional results while relying on the human judgment and creativity that drive real innovation.
Throughout our interview process, you’ll have the chance to demonstrate how you use AI to learn,
iterate, and amplify your impact. If you’re excited to be part of a team that’s leading the way in AIpowered
collaboration, we’d love to meet you.
About the Role
We are seeking a highly organized and service-oriented Corporate Travel Coordinator to manage
business travel arrangements for executives, and company events. As well as the facilitation of travel
expense reports for executive level travelers. This role is responsible for booking flights, hotels, car
rentals, and group accommodations while ensuring a seamless travel experience, policy compliance,
and cost-effective solutions.

In This Role, You Will:In This Role, You Will:

▪ Coordinate domestic and international travel bookings, including flights, hotels, car rentals, and
ground transportation.
▪ Manage complex travel arrangements for VP and C-suite executives, including last-minute
changes and high-priority requests.
▪ Coordinate travel and hotel accommodation for trade shows, conferences, and company events.
▪ Negotiate and manage hotel room blocks for groups, attendees, and traveling sales
representatives.
▪ Support business travelers with itinerary planning, travel changes, and issue resolution.
▪ Process and reconcile corporate credit card transactions and travel-related expenses.
▪ Maintain accurate travel records and ensure compliance with company travel policies.
▪ Serve as the primary point of contact for travelers, vendors, and executive stakeholders.
▪ Expense Report building, submission and processing for executive level travelers.
▪ Manage calendars, travel arrangements, expense reports, large meetings, and executive visit
logistics, including room coordination and scheduling.
▪ Support EA team coverage, project coordination, cross-functional communication, and food
ordering for leadership.
▪ Manage office infrastructure, workstations, monthly expense documentation, payables
coordination, and confidential office records.

Here's What You Need:Here's What You Need:

▪ 4+ years of corporate travel coordination or travel management experience.
▪ Previous experience supporting VP and C-suite executives is strongly preferred.
▪ Experience with Concur Travel, including flight and hotel bookings, and expense report
processing preferred.
▪ Strong proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.
▪ Excellent verbal and written communication skills with the ability to confidently interact with
senior leaders and executives.
▪ Proven ability to work independently, manage multiple priorities, and remain calm under
pressure.
▪ Strong attention to detail, customer service mindset, and problem-solving skills.
▪ Experience in a similar corporate travel role supporting business travelers, sales teams, and
executive leadership.

Disclaimer:

Recruitment Scam Notice: Beware of recruitment scams. Legitimate Cvent recruiting
communications will come from accounts formatted as “name@cvent.com” email address. Cvent will
never request payment or ask for sensitive personal or financial information through chat or social
media platforms. Cvent is not responsible for losses or damages arising from communications,
payments, or disclosures made to third parties impersonating Cvent.
If you believe a communication may be fraudulent, we strongly recommend that you don't respond and
report the incident at recruitingindia@cvent.com.
For more information, visit Cvent’s Recruitment Fraud Notice. https://www.cvent.com/en/noticerecruitment-
fraud.