Admin Assistant - Digital Marketing

Job Order: Executive Assistant

Industry: Digital Marketing Services / IT Services
Work Setup: Remote
Reports To: Managing Director

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Managing Director of a Digital Marketing Services firm. The Managing Director oversees technical strategy, client relationships, revenue growth, and service delivery across multiple digital campaigns.

This role is critical in ensuring day-to-day operational efficiency, streamlining communication, managing priorities, and providing strategic administrative support. The ideal candidate is someone who can anticipate needs, manage competing priorities, and act as a trusted extension of the Managing Director.

Executive and Administrative Support

• Provide high-level administrative support to the Managing Director on a daily basis

• Manage and optimize calendars, including scheduling internal meetings, client calls, and leadership syncs

• Handle call management, meeting reminders, and follow-ups

• Prepare meeting agendas, take minutes, and track action items to completion

• Support client onboarding processes and ensure all documentation is complete

• Act as a liaison between the Managing Director and clients when needed

• Maintain accurate records of client interactions, updates, and deliverables

Operations and Coodination

• Coordinate with internal teams (Marketing, Tech, Sales, Operations) to ensure alignment on priorities

• Assist with process documentation and SOP updates

• Support special projects related to digital marketing campaigns, service delivery, or internal improvements

Reporting and Documentation

• Prepare reports, summaries, and presentations as requested

• Organize files, contracts, proposals, and campaign documents

• Maintain confidentiality of sensitive business and client information

Required Skills

• Proven experience as an Executive Assistant, Virtual Assistant, or similar role supporting senior leadership

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Background or familiarity with Digital Marketing, IT services, or agency environments

• Experience supporting founders, managing directors, or executives handling multiple campaigns