Admin Assistant

Duties & Responsibilities:

Specific duties will vary considerably
according to specific needs of the office. These include but are not limited
to:

• Answer telephone calls and route calls promptly.

• Ensure the telephone messages are forwarded as soon as possible

to the intended recipient via e-mail with accurate details of the caller.

• Greet visitors and make waiting time as comfortable as

possible.

• Provide high level of customer service at all times; project

and maintain a positive image.

• Receive all hand delivered mail and courier shipments and

forward the same for distribution.

• Prepare documentation for outward shipment by courier services

and maintain records for dispatches.

• Maintain a diary for conference room bookings.

• Responsible for daily maintenance of meeting room schedules;

diligent organization of meeting and rooms for staff.

• Connect conference calls. Take assistance from Head Office

Reception for the same.

• Arrange car rental hire for employees as and when required with

proper approval for cost allocations.

• To ensure that all Tickets / accommodation/ transportation are

arranged as per requested schedules for Staff & visitors.

• Keep a track of official e-mails and forward to respective

employees accordingly.

• Liaise with office support to maintain stationary stock levels

and place stationary orders.

• Maintain confidentiality at all times.

• Perform any other related duties as assigned.

Requirements

• Minimum 2 years’ experience in a similar role. Experience in a

professional services environment would be an advantage

• Excellent working knowledge of MS Office, Outlook and Internet

browsing

• Sound knowledge of office procedures

• Working knowledge of record-keeping techniques

• Excellent verbal and written communication skills in Arabic

& English.

• Strong interpersonal skills with an ability to build reports.

• Good planning and organization skills

• Ability to work independently and effectively as part of a team

• Ability to maintain confidentiality at all times