OXYGEN STUDIO DESIGNS PTE. LTD.
Admin Manager
- Compensation
- SGD 4K–SGD 5K / mo
- Location
- Singapore
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Not specified
- Experience
- Not specified
- Category
- Not specified
- Posted
Must have
- 1. Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business studies/ Administration/Management, Art/Design/Creative Multimedia/ Mass Communications or equivalent.
- 2. Able to work under pressure and prioritizing multiple tasks (ability to manage multiple RFQs simultaneously) with strict timeline.
- 3. Familiar with Tendering Process and with prior experience preferred.
- 4. Good interpersonal, written & verbal communication skills.
- 5. Highly driven and independent personality.
- 6. Good analytical and problem-solving skills.
- 7. Attention to details. Ability to maintain confidentiality of company information.
- 8. Computer-literate, proficient in MS Office, Adobe Acrobat.
- 9. Good written and verbal communication skills.
- 10. Have knowledge of browsing through websites, platforms/portals.
- 11. Time-management skills and ability to multi-task and prioritize work.
Full description
Please email your application to info@oxygensd.com
Job Description:
- Report directly to the Director.
- Handles general office tasks and administrative duties, such as organizing schedules, entering data, maintaining office equipment, building management/facilities, office tidiness/cleaniness.
- Handles documents such as enquires, Quotations, DO, PO, Invoices and e-filing.
- Coordinating, monitoring existing projects and assigning new projects for internal departments.
- Provide general administrative support to related internal departments.
- Data entry and record keeping.
- Liaise with vendors and clients.
- Vet through incoming tenders and to note down tender due date, project start and end date, tender submission instructions/requirements and mode of submission.
- Formulate and compile customer enquiries, tenders and RFQs for the submission of bid proposals to customers. Coordinate, prepare and compile bid submission documents.
- Ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with customer’s tender requirements.
- Maintain records of tenders in internal reports and tender document management system.
- Facilitate hand over of successful bids to Operations and Project teams
- Identify and raise and concern regarding project progress and status and keep track on the timeline
- Invigilate the progress of projects – Ensuring work is delivered, to be aware of projects statuses, look far and sound out any concerns regarding the project fulfilment.
- Ad-hoc/Miscellaneous tasks assigned.
Requirements:
- Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business studies/ Administration/Management, Art/Design/Creative Multimedia/ Mass Communications or equivalent.
- Able to work under pressure and prioritizing multiple tasks (ability to manage multiple RFQs simultaneously) with strict timeline.
- Familiar with Tendering Process and with prior experience preferred.
- Good interpersonal, written & verbal communication skills.
- Highly driven and independent personality.
- Good analytical and problem-solving skills.
- Attention to details. Ability to maintain confidentiality of company information.
- Computer-literate, proficient in MS Office, Adobe Acrobat.
- Good written and verbal communication skills.