Administrative Assistant

Internal Job Title: Administrative Assistant
Location: League City, Texas (Marina One)
Status: Full-Time, Hourly
Reports to: Vice President & Controller while also providing support to the Vice President, Financial Planning & Analysis & Vice President, Tax

Help Keep a Collaborative Team Organized and Moving Forward
Are you organized, approachable, and energized by helping others succeed? We are seeking an Administrative Assistant to provide day-to-day support for a collaborative team in our League City, Texas office. In this highly visible role, you will keep schedules, tasks, communications, office needs, and administrative details on track while creating a welcoming, well-run environment. This is a great opportunity for someone who enjoys variety, takes pride in thoughtful follow-through, and wants to grow their administrative experience within a professional Finance and Accounting team.

What You’ll Do

Provide responsive administrative support to team members and ensure requests and deadlines are addressed
Maintain calendars, coordinate meetings, and team events, oversee office inventory, and order supplies when applicable
Manage the project planning calendar and team tasks using tools such as Microsoft Teams and ClickUp
Process invoices, assist with credit card reconciliations, and maintain accurate tracking records
Handle mail distribution, filing, and other day-to-day office needs
Answer phones, welcome visitors, and provide helpful information to internal and external contacts
Document basic processes and help keep team procedures and records current

What You’ll Bring

High school diploma or equivalent
Previous administrative, clerical, customer service, or office experience in a professional environment
A friendly, helpful, and professional communication style
Strong organization, attention to detail, and follow-through
Ability to manage routine priorities while responding to changing team needs
Comfort working with Microsoft Office applications; familiarity with Microsoft Teams or task-management tools is helpful

Preferred Qualifications

Associate degree
Experience coordinating calendars, meetings, travel, invoices, or team events

Bring Your Strengths to the Team
If you enjoy making work easier for others, creating order, and being the person a team can rely on, we encourage you to apply.