Administrative Assistant

Administrative Assistant

Company: Caring Energy Singapore Pte. Ltd.
Industry: Energy / Power Investment
Work Location: Tanjong Pagar
Employment Type: Full-time
Monthly Fixed Basic Salary: S$2500 – S$3500
Working Hours: Monday to Friday, 09:00 – 17:30, 5 days per week

Job Overview

Caring Energy Singapore Pte. Ltd. focuses on clean power investment. We are recruiting an organised and reliable Administrative Assistant. This is an office-based role with no fieldwork. The role covers business reception and general administrative work, including contract administration for office and rental accommodation to support smooth daily operations.

Job Responsibilities

• General administrative support: filing of documents, data entry and stationery inventory management.
• Reception & meeting coordination: answering phone calls, receiving visitors, arranging meetings, on-site meeting setup and hospitality arrangements.
• Compile, format, proofread and summarise various office documents.
• Contract administration: maintain tracking records for office and staff accommodation tenancy agreements, monitor expiry dates, coordinate renewal and related paperwork.
• Billing & payment tracking: verify bills for office and staff accommodation including rent, utilities, update records and follow up on regular payments.
• Facility maintenance liaison: coordinate with external vendors for aircon servicing and equipment maintenance reporting.
• Travel arrangement: arrange flight tickets, hotel accommodation and car rental for visiting personnel.
• File and store local tenancy contracts, payment receipts and maintenance records for office and staff accommodation.
• Perform other ad-hoc administrative tasks assigned by supervisor.

Job Requirements

• Excellent written and spoken English to work in local Singapore office environment.
• Fluent spoken Mandarin with basic Chinese reading proficiency. Mandarin capability is required for regular communication with China headquarters. Chinese writing is not required.
• Proficient in Microsoft Word, Excel and Outlook.
• Strong attention to detail, sense of responsibility, good communication and teamwork skills.
• Minimum qualification: Secondary school, Polytechnic or Bachelor’s degree. Candidates with 3+ years of relevant administrative experience will be preferred.

Benefits

• Stable long-term role within the renewable energy sector. Employment contract will be signed with Caring Energy Singapore Pte. Ltd. or its affiliated entity.
• Fixed basic monthly salary S$2500 – S$3500. Annual performance bonus may be granted subject to individual performance and company results. Bonus is variable and not part of fixed basic salary.
• 5-day work week and Singapore statutory public holidays.
• Supportive team environment and comprehensive onboarding.

How to Apply

Contact Person: Yan Sitao
Email: yanst@chec.con.cn

Please submit your resume together with your personal particulars and contact information.
Only shortlisted candidates will be contacted for interview.