Kansas City Kansas Community College
Administrative Assistant I
- Compensation
- $37K–$50K
- Location
- Kansas City, KS, United States
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Not specified
- Experience
- Not specified
- Category
- Administration
- Posted
Skills
Must have
- Associate degree in Business Administration, Accounting, Office Administration, or a related field; or an equivalent combination of education and experience.
- Two years of progressively responsible administrative support experience, preferably in finance, accounting, higher education, or public sector environment.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
- Experience managing calendars, coordinating meetings, and handling multiple priorities in a fast-paced environment.
- Strong organizational, communication, and customer service skills.
- Demonstrated attention to detail and ability to maintain accuracy when processing financial and administrative documents.
- Ability to handle confidential information with discretion and professionalism.
Nice to have
- Experience working in a community college, higher education, government, or nonprofit environment.
- Familiarity with financial management, enterprise resource planning (ERP), procurement, or accounting systems.
Full description
Administrative Assistant IJOB CLASSIFICATION
Pay grade level: 10
Compensation: $37,000 - $50,039. Compensation will be commensurate with education and experience.
Employee category: Staff
Department: Finance and Facilities Services
Reports to: Controller
FLSA status: Non-Exempt
Job Code: TBD
Location: Main Campus
SUMMARY
The Administrative Assistant provides comprehensive administrative and operational support to the Controller and the Finance Department. This position serves as a key point of coordination for departmental activities, ensuring efficient office operations, effective communication, and timely processing of financial and administrative transactions.
POSITION DESCRIPTION
- Manage and monitor departmental email accounts and correspondence, responding to routine inquiries and directing communications as appropriate.
- Maintain the Controller's calendar, schedule appointments, coordinate meetings, and prioritize competing commitments.
- Organize and coordinate departmental meetings, including preparing agendas, scheduling meeting space, distributing materials, and recording meeting notes when needed.
- Assist with the preparation, review, and processing of requisitions, purchase requests, vouchers, and other financial documents in accordance with college policies and procedures.
- Prepare invoices, payment requests, and supporting documentation to facilitate accurate and timely financial transactions.
- Track and monitor the status of procurement and payment activities and follow up with vendors and internal departments as necessary.
- Maintain departmental files, records, and documentation in compliance with college record retention requirements.
- Prepare routine correspondence, reports, spreadsheets, presentations, and other administrative documents.
- Assist with budget-related administrative processes, data entry, and document reconciliation as directed.
- Serve as a liaison between the Controller's Office and other college departments, vendors, and external stakeholders.
- Coordinate travel arrangements, event logistics, and special projects as assigned.
- Support audits, financial reporting activities, and year-end processes by organizing documentation and responding to information requests.
- Maintain confidentiality of sensitive financial, employee, and student information.