collin
Administrative Assistant I - Technical Programs
- Compensation
- Not disclosed
- Location
- Technical Campus
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Full time
- Experience
- Not specified
- Category
- Administration
- Posted
Must have
- Perform clerical duties, including word processing, order receiving, inventory tracking of supplies and equipment, report/document preparation and data entry using software such as MS Word, Access, Ex
- Provide accurate data for reporting purposes.
- Coordinate the scheduling of meetings and events as needed by director/department for both internal and external meetings such as but not limited to departmental meetings, Advisory Committee meetings,
- Answer telephones, direct calls to the appropriate personnel or answer inquiries and transmit instructions. Greet campus visitors, students, faculty, staff and the general public in a friendly and pro
- Prepare outgoing mail; pick-up and distribute incoming mail to appropriate personnel.
- Initiate departmental purchases, prepare and input requisitions, track requisition status, coordinate delivery, verify charges, release payment and manage source documents. Receive orders/products shi
- Maintain appropriate levels of materials and supplies for department and order according to college purchasing procedures.
- Initiate and/or collect appropriate paperwork from or on behalf of students, faculty, staff and community and handle appropriately and in a timely manner.
- Contribute to the development of various materials for the department. Use equipment such as copier and fax as requested by staff and faculty and ensure faxes are received. Contact vendor assistance w
Nice to have
- Associate degree from an accredited institution. Two (2) years of related experience.
- **This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**
- The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs.
- Required & Preferred Qualifications (if applicable):
- The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed
- ***This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.***
- Compensation Type:
- Employment Type:
- Hiring Minimum
- Hiring Maximum
- Compensation is determined based on experience.
- **Application submission deadline is 12am of the date listed.**
- Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.
Full description
Primary Location:
2550 Bending Branch Way, Allen, Texas, 75013
We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.
Job Summary:
Perform general secretarial duties for assigned technical area, including processing mail, scheduling appointments, answering phones and relaying messages and maintaining office equipment and supplies. May need to enter lab areas which may include exposure to loud noises, moving mechanical parts, odors and other related lab and work space elements.
Required Qualifications:Essential Duties and Responsibilities
- Perform clerical duties, including word processing, order receiving, inventory tracking of supplies and equipment, report/document preparation and data entry using software such as MS Word, Access, Excel and other designated systems/software.
- Provide accurate data for reporting purposes.
- Coordinate the scheduling of meetings and events as needed by director/department for both internal and external meetings such as but not limited to departmental meetings, Advisory Committee meetings, summer camps, recruiting events and job fairs. Secure meeting rooms, notify appropriate members, take minutes and maintain committee files.
- Answer telephones, direct calls to the appropriate personnel or answer inquiries and transmit instructions. Greet campus visitors, students, faculty, staff and the general public in a friendly and professional manner. Determine situation and when necessary, direct person to appropriate staff member and follow up to ensure problem is resolved.
- Prepare outgoing mail; pick-up and distribute incoming mail to appropriate personnel.
- Initiate departmental purchases, prepare and input requisitions, track requisition status, coordinate delivery, verify charges, release payment and manage source documents. Receive orders/products shipped to department, check contents against packing slip and return verified packing slip to designated staff and maintain relevant records. Input budget figures, follow-up on requisitions, log and track expenditures, take payments, may issue invoices or bills.
- Maintain appropriate levels of materials and supplies for department and order according to college purchasing procedures.
- Initiate and/or collect appropriate paperwork from or on behalf of students, faculty, staff and community and handle appropriately and in a timely manner.
- Contribute to the development of various materials for the department. Use equipment such as copier and fax as requested by staff and faculty and ensure faxes are received. Contact vendor assistance when needed.
Supplemental Functions
- Perform other duties as assigned.
- Perform all duties and maintain all standards in accordance with college policies, procedures and Core Values.