Administrative Assistant, Office of Network Support

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500+ schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience.

The Office of Network Support (ONS) manages and supports Chicago's 18 school networks and the Independent Schools Principals network, ensuring principal quality and strong school performance across the district. ONS is integral in developing, implementing, and communicating district-wide policies. Our vision is that every child in every school succeeds and our mission is to support schools by engaging them in continuous improvement cycles, providing differentiated support and resources and empowering leaders.

Job Summary\:

Reporting to the Senior Business Operations Specialist, the Administrative Assistant will support a variety of projects, as well as reporting, communications and general administrative work. This is a full-time, exempt position that will be paid for time worked on a salary basis.

The Administrative Assistant will be held accountable for the following responsibilities\:

• Support management of ONS systems and processes.
• Provide administrative support including but not limited to updating and maintaining calendars for Chief and Deputy Chief time off, photocopying and printing, preparing meeting materials, scheduling meeting locations, and supporting attorneys and leadership in the Law Department.
• Create regular and ad hoc reports under the direction of the Director of Data Management.
• Create and coordinate a streamlined process for updating and managing critical documents used by staff district-wide.
• Coordinate circulation of external and internal communications (memos, newsletters, etc).
• Use various tools used to collect and maintain data, e.g., Google Suite, Power BI, etc.
• Develop and edit digital media presentations for advertisements and meetings.
• Answer phones, direct calls to the appropriate parties, and take messages as appropriate;
• Support schools during annual temporary deployment.
• Other duties as assigned (Do not edit this row)

In order to be successful and achieve the above responsibilities, the Administrative Assistant, Office of Network Support must possess the following qualifications\:Education Required\: