Administrative Assistant Property
- Compensation
- Not disclosed
- Location
- Tampa Palms North, Tampa, FL, US
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Not specified
- Experience
- Not specified
- Category
- Administration
- Posted
Must have
- High school diploma or equivalent required; Associate degree preferred.
- Minimum of two (2) years of administrative experience; property management, HOA, condominium, or real estate experience preferred.
- Experience with CINC Association Management software preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Excellent organizational and time-management skills with the ability to manage multiple priorities.
- Strong written, verbal, and interpersonal communication skills.
- Ability to prepare professional correspondence and maintain accurate records.
- Strong customer service skills with the ability to interact professionally with homeowners, Boards of Directors, vendors, and staff.
- Ability to maintain confidentiality and exercise sound professional judgment.
- Ability to work independently and as part of a team in a fast-paced environment.
Full description
JOB DESCRIPTION
Administrative Assistant
Department
Property Management
Reports To
Community Association Manager or Portfolio Manager
FLSA Status
To be confirmed by HR
Salary Range
TBD
Document Date
September 29, 2026
Job Title
Administrative Assistant
Position Overview
The Administrative Assistant provides administrative and operational support to the Community Association Manager (CAM) and Property Management team in the daily management of condominium and homeowners' associations. This position assists with resident communications, work order coordination, vendor documentation, meeting preparation, records management, architectural review processing, customer service, and general office administration while ensuring timely and professional support to Boards of Directors, homeowners, vendors, and internal departments.
The Administrative Assistant utilizes CINC Association Management software and Microsoft Office applications to maintain accurate records, coordinate communications, support community operations, and assist in delivering exceptional customer service.
Core Responsibilities
- Provide administrative support to the Community Association Manager and Property Management team.
- Answer and direct incoming telephone calls, emails, and resident inquiries in a professional and timely manner.
- Prepare, draft, and distribute homeowner correspondence, notices, newsletters, meeting announcements, and community communications.
- Maintain electronic and physical association files, records, contracts, governing documents, and correspondence.
- Process homeowner requests, applications, architectural review submissions, estoppel requests, and other association documentation.
- Enter, update, and maintain homeowner, vendor, and community records within CINC Association Management software.
- Create, monitor, and close work orders while coordinating with homeowners, vendors, and management staff.
- Schedule appointments, vendor meetings, inspections, Board meetings, and community events.
- Prepare Board meeting agendas, management reports, Board packets, and supporting documentation.
- Attend assigned meetings and assist with preparation of meeting minutes and follow-up action items.
- Coordinate vendor insurance certificates, contracts, proposals, and required documentation.
- Assist with obtaining vendor proposals and organizing bid packages for Board review.