Administrative Assistant

Title: Administrative Assistant

Program: CCR&R

Worksite: TBD

Reports to: Supervisor

FLSA Status: Non-Exempt

Classification: Full-time

Position Summary: Serve as first point of contact for all visitors coming into the main CCR&R office.

Essential Functions

• Perform administrative functions for the CCR&R.

• Serve as notary for CCR&R.

• Coordinate Motor Voter registration.

• Remain in a stationary position up to 50% of the time.

Marginal Functions

• Compile and submit reports within established timelines.

• Respond to any inquiries within a timely manner.

• Participate in all required committees, conferences, meetings and training relevant to the program and/or agency.

• Participate in ongoing monitoring and continuous improvement activities.

• Any other duties as assigned.

Skills, Abilities, & Knowledge

• Abide by all applicable Federal, State, and local laws, rules, regulations, and policies related to the program and relevant grants.

• Excellent verbal and written communication skills.

• Utilize technology to enter, retrieve, and process information and communicate electronically.

• Excellent interpersonal, negotiation, problem solving, and conflict resolution skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Act with integrity, professionalism, and confidentiality.

• Work collaboratively.

Education

• Required: Associate’s degree from accredited college or university.

Experience

• Required: One year of relevant experience.

Employment Conditions

• Successfully clearing the background check process, which may include: criminal background check, education verification, references, drug testing, motor vehicle records, sex offender registry, Child Protective Services check, and federal grants debarred list.

• Able to travel as needed.

• Adhere to National Association for the Education of Young Children (NAEYC) Code of Ethics.

• Business casual apparel.

Environmental Conditions

• Indoors in a normal office environment with little temperature changes at least fifty percent (50%) of the time.

• Prolonged sitting at a desk viewing a computer screen and keyboard typing.

• Frequent face-to-face, electronic, and virtual interactions with internal and external customers.

• Frequently work at a fast pace with unscheduled interruptions.

• Public contact position.

• Based on location, this position may be eligible to work remotely one day per week following a successful 90-day review.

Physical Demands

• Mobility within the office including movement from floor to floor.

• Access information using a computer.

• Must be able to lift 25 pounds at times.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Disclaimers and Statements

RVCDS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

RVCDS has reviewed this job description to ensure that essential functions and marginal duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position as described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and RVCDS reserves the right to change this job description and/or assign tasks for the employee to perform, as RVCDS may deem appropriate.