Full description

Job Summary

Support daily office operations by managing administrative tasks, handling accounts and finance documentation, coordinating purchasing and supplier communications, and assisting management and outlet teams with operational needs.

Responsibilities

Handle daily administrative duties and manage office operations to ensure smooth workflow
Maintain organized filing and documentation systems for both physical and digital records
Prepare letters, reports, forms, and other business documents accurately and timely
Manage incoming emails, phone calls, and correspondence to facilitate effective communication
Assist in preparing invoices, payment records, and expense claims to support financial processes
Organize supplier invoices and payment documents to maintain accurate financial records
Maintain records of company expenses and transactions for transparency and audit readiness
Assist with basic data entry and reconciliation to ensure financial data accuracy
Assist with purchasing and monitor office and outlet supplies to maintain stock levels
Liaise with suppliers to obtain quotations, place orders, and verify invoices for procurement accuracy
Follow up on delivery schedules and outstanding documents to ensure timely receipt of supplies
Provide administrative support to management and outlet operations to facilitate daily activities
Coordinate with outlet managers and staff on administrative matters to support operational efficiency
Perform other ad hoc duties as assigned by management to meet business needs