Administrative Assistant - Trenton

The Role:

This role combines administrative expertise with executive-level support responsibilities. The Administrative Assistant will ensure the efficient operation of daily office activities and provide high-level support to firm leadership.

What You’ll Be Responsible For:

• Proofread and finalize financial statements and client letters
• Archive tax documents and working papers in a paperless system
• Respond to CRA queries and submit forms electronically
• Assist clients, lawyers, and bankers with document requests
• Manage mail handling, bank deposits, and courier deliveries
• Schedule meetings and coordinate internal logistics
• First point of contact for clients, routine client calls, handle intermediate calls on behalf of their respective Partner/client group
• Prepare client packages and compile meeting materials
• Draft and edit correspondence for partners
• Track deadlines and maintain progress spreadsheets
• Handle CRA filings and post-assessment reviews
• Prepare, finalize, and archive invoices.

What You'll Bring to the Role:

• Completion of a Business or Office Administration Diploma or related experience is an asset;
• 3–5 years in administrative roles; 1–2 years EA-level support preferred;
• Experience in accounting, legal, or financial services settings is an asset;
• Strong oral and written communication skills with strong attention to detail;
• Strong organization skills and attention to detail;
• Experience in calendar management and scheduling is an asset;
• Proficiency in Microsoft Office Suite with the desire to learn new software;
• The ability to work with and maintain confidential information; and
• The ability to work in a fast-paced environment, delivering high efficiency and high-quality work.

Hours of Work

• 7 hours per day, 35 hours per week
• Additional hours and overtime will be expected surrounding month end, quarter end, and filing deadlines.

We thank all applicants for your interest in working for Wilkinson & Company LLP. Only those applicants who have been selected for an interview will be contacted.

Additional Information:

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Wilkinson & Company will provide accommodations to applicants with disabilities throughout the recruitment and selection process. Please inform Human Resources of any accommodation(s) required, and we will work with you to ensure a fair and accessible recruitment experience.

AI Usage: Artificial intelligence (AI) tools are not utilized for recruitment processes. Hiring decisions are made by our hiring managers and recruitment professionals.