Administrative Assistant

This is a six (6) month limited appointment.

The Administrative Assistant for QBI (Quantitative Biosciences Institute) will be responsible for processing reimbursements, booking rooms through 25Live, booking travel on Connexxus, and purchasing on Bearbuy.

The Administrative and Event Support position involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

%

of timeEssential Function (Yes/No)

Key Responsibilities(To be completed by Supervisor)

50

YesAdmin Support

• Book rooms through 25 Live

• Book travel on Connexxus

• Manages the internal events calendar

50

yesEvents Support

• Process reimbursements via MyExpense

• Create POs on Bearbuy

• Process payments to vendors

• Develop and coordinate guest lists

• Communicate with clients on details regarding programs and events

• Contributes to and participates in long-range unit event planning

100%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)Required Qualifications:

• High school graduation and three years of related administrative experience; or an equivalent combination of education and experience.

Preferred Qualifications:

• Minimum 1 year of related experience
• Experience with coordinating events and activities for groups.
• Recruitment planning, engagement resources, outreach via Epic/email