Administrative Coordinator & Aviation Specialist
- Compensation
- Not disclosed
- Location
- Dallas, TX, United States
- Work setup
- Hybrid
- Seniority
- Not specified
- Employment
- Contract
- Experience
- 4+ years
- Category
- Administration
- Posted
Skills
Must have
- Bachelor's degree or equivalent combination of education and experience.
- 4+ years of experience in an administrative, executive support, or operations coordination role.
- Proficient in Microsoft Office (CoPilot, Outlook, Word, Excel, and PowerPoint).
- Ability to handle sensitive and confidential information with discretion.
- Experience with the Flight Operations System (FOS) or comparable aviation scheduling/tracking software, preferred.
- Spanish language proficiency, preferred.
- Prior experience supporting corporate travel, vendor administration, or accounts payable functions.
- International background or experience working with global companies is a plus.
Full description
Company Description:
The Company’s history goes back to December 18, 1934, with the creation of Hunt Oil Company by H. L. Hunt. Today, the Hunt Family of Companies has grown into a dynamic and diversified enterprise that operates across six areas of business: Hunt Oil Company, Hunt Refining Company, Hunt Energy Network, Hunt Realty Investments, Hunt Utility Services, and Hunt Innovative Technologies. Together, these businesses form Hunt Consolidated, Inc., a privately held, family-owned enterprise dedicated to shaping the future.
Position Summary:
The Administrative Coordinator & Aviation Specialist provides administrative and transactional support to the Executive Assistant & Program Coordinator (EA&PC) for Global Security and operational coordination support to the Aviation Business Operations Specialist. This position absorbs the day-to-day transactional workload of both functions, including invoice processing, vendor onboarding, travel documentation, and recordkeeping, freeing the EA&PC to focus on program coordination and the Business Operations Specialist to focus on safety-critical, judgment-based decisions.
The role requires strong organizational skills, discretion with confidential and sensitive information, and the ability to support two fast-paced, cross-functional teams, functionally reporting to the EA&PC with an operational dotted line to the Aviation Business Operations Specialist.
Responsibilities:
- Administrative Support: Provide day-to-day administrative and supervised/tasked assistant support to the Global Security & Aviation EA&PC and Global Security Management team.
- Accounting/Finance (Transactional): Process invoices, check requests, and expense reports; support vendor onboarding administration for Global Security and Aviation.
- Aviation Operations Support: Provide logistical and administrative support for trip coordination, travel documentation, and recordkeeping of aircrew and aircraft data.
- Communication/Liaison: Serve as an administrative point of contact between Global Security, Aviation, and internal/external stakeholders on transactional matters.
- Administrative & Executive Support
- Provide day-to-day administrative support to the EA&PC and GS/Aviation Management team, executing delegated and supervised tasks.
- Maintain filing systems, correspondence, and departmental office systems for both Global Security and Aviation.
- Draft, proofread, and format routine documents, correspondence, and reports as assigned. Coordinate calendar and meeting logistics as directed by the EA&PC.