Administrative Coordinator, College Success Office

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission-aligned Administrative Coordinator to support the College Success Office team.

The College Success Office (CSO) provides year-round academic, administrative, and emotional support as well as financial and career preparation to participants of HCZ’s Promise Academy high schools and afterschool programs. Our mission is to ensure that our participants are provided the resources and guidance needed to be successful in college and beyond. The main components of the CSO include: student outreach, academic support and guidance, financial aid advisement, college transfer assistance, summer and winter internship opportunities, and community building efforts within our program.

We are seeking a committed and organized Administrative Coordinator to support the operations of our College Success Office portfolio. The Administrative Coordinator will supervise the Office Manager, coordinate scheduling and logistics for the Director of the College Success Office, and support other administrative tasks. The successful candidate will possess excellent organization, prioritization, and written and verbal communication skills. They will be a strong collaborator who thrives in a dynamic, fast-paced, and highly team-oriented environment.

For more information, check out Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know.

Requirements

• Bachelor’s degree required.
• Proficiency in Microsoft Office Suite and knowledge of HR and/or accounting, expenses, or procurement software are preferred.
• 2+ years of professional experience required, ideally in administrative or office management environments.

Who you are

• Excellent organizational and prioritization skills, ability to manage multiple tasks while maintaining attention to detail.
• Project Management experience is preferred.
• Experience in managing executive-level calendars and changing meeting schedules.
• Experience managing others in a professional setting.
• Strong interpersonal skills and ability to engage with all levels of staff.
• Must be a self-starter who takes initiative and is highly proactive and self-disciplined.
• Resourcefulness, creativity, and strong problem-solving skills.
• Must possess high credibility and absolute commitment to confidentiality and professional integrity.

What you'll do

• Assist the Director with scheduling appointments, meetings, and events while ensuring efficient time management.
• Assist the Director in various projects, research tasks, and administrative duties related to the College Success Office’s objectives.