Administrative Coordinator

Under the supervision of the Director of Operations, the incumbent is responsible for supporting the entire management team for providing administrative, operations and human resources support.

Administrative support

• Be a resource person and provide administrative support to the entire management team:
• Schedule meetings
• Classifying,
• Generate memos, emails and reports as needed.
• Maintain the office supply inventory,

• Coordinate all travel arrangements and reservations.
• Respond to telephone and e-mail inquiries and forward telephone calls and messages and perform other receptionist duties as needed.
• Collaborate in the preparation of meetings and any other projects.
• Ensure equipment operation by completing preventive maintenance requirements; call for repairs; maintain equipment inventories; evaluate new equipment and techniques.
• Manage the cleaning company.

Operations support

• Sending samples to client:
• Prepare sample, documents and transportation.
• Follow up on sent samples.
• Reporting
• Order samples from suppliers and maintain inventory.

• Receive and manage purchase orders from clients by providing personalized customer service:
• Create sales order.
• Analyze important information on client orders.
• Transfer client information to sales.

Human Resources support

• Maintain employee leave records:
• Vacation requests
• Report LOA to payroll

• Support into the organization of social activities.

Execute any other tasks required by the nature of this function.

• Possess relevant work experience in a job in administration or in an office, or an equivalent training;
• Minimum of two (2) years of experience.
• Extensive knowledge of MS Office products (Power Point, Excel and Word)
• Fluent in English and French (written and spoken)
• Detailed oriented
• Strong time and priorities management
• Possess great communication and interpersonal skills.
• Have a team spirit;
• Demonstrate meticulousness, rigor and organization.
• Demonstrate intrinsic motivation and initiative;
• Resourceful and autonomous.

• Permanent position, full time
• Medicare plan, including virtual health care (US and Canada), dental and vision care
• A positive work / life balance with working days from home
• A unique culture of open and honest, true and fun teamwork
• Free Parking