Administrative Manager

Role Description

We are looking for a precise, organized, and reliable person to independently manage all administrative activities of our office. The successful candidate will be the key contact person for all back-office administrative operations.

Key Responsibilities

• Issuance and control of incoming and outgoing orders and invoices

• Control of payments, collections, and deadline monitoring

• Document archiving (physical and digital) and records management

• Preparation of monthly administrative reports for management

• Close coordination with operations and sales departments

• Preparation of documents

• Ensuring compliance with regulatory and fiscal obligations

• Coordination with customers and forwarders

• Management of qualifications and relationship with key suppliers

Required Qualifications

• Bachelor's degree in finance, Administration, or related field

• Minimum 3-5 years of experience in administrative roles

• Excellent knowledge of Italian accounting standards (VAT, Electronic Invoicing)

• Proficiency with management software and Microsoft Office

• Accuracy, organization, and ability to work under pressure

• Discretion and reliability in handling sensitive data

• Good communication skills and ability to work in a team

• Fluency in English, command of Spanish will be a plus

What We Offer

• Professional and collaborative work environment

• Opportunities for growth and increased responsibility

• Competitive salary based on experience

• Additional benefits: welfare programs, partial remote work, bonuses