Analyst: Payroll Data and Systems

Analyst: Payroll Data and Systems - Jetpark, Boksburg

Minimum Requirements

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3 - 5 years of relevant experience in a similar role with a proven track record of payroll experience as well as employee data and system management

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Grade 12 (Essential)

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Diploma in Finance or related field (Essential)

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Knowledge of system administration, including user access management, troubleshooting, and system optimisation

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Proficient in reporting tools (e.g., Excel, Power BI, Tableau)

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Knowledge of the Synerion system

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Strong knowledge and understanding of systems

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Verbal and written communication skills

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Interpersonal skills

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Problem-solving skills

Employee Master Data Management

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Maintain the organizational hierarchy and job architecture by making necessary updates such as creating new companies, divisions, and departments

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Map employee data architecture across systems to ensure alignment of all data sources and information to support effective reporting and decision-making

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Clean up data to ensure that all data is accurate, current, and categorised correctly

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Liaise with the IT team to run system upgrades as required and ensure that data integrity is upheld

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Partner with IT and system providers to ensure that data security measures are in place and operate effectively in line with regulations and best practices

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Conduct system audits on a regular basis, identify and resolve any issues that might impact HR functions and processes

System Management

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Act as the Super User for all relevant payroll systems, databases, and reports

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Manage system performance and user access to ensure functions operate optimally and meet operational, security, and compliance requirements

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Identify and raise any concerns or issues relating to the systems, ensuring they are addressed promptly

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Collaborate with the system service provider and the IT team to resolve identified issues and risks

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Import relevant information (e.g., increases and employee details) to ensure that systems reflect accurate information

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Make necessary updates to systems in line with business requirements (e.g., calendar, pay periods)

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Work with the system provider and IT to implement upgrades, developments, customisations, or enhancements (e.g., loading new companies, setting up rules, transferring employees)

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Attend to system tickets daily, ensuring all are addressed, resolved, and closed promptly

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Collaborate with the training department to train staff on system use and provide ongoing support

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Develop and distribute user documentation aligned with the training provided

Reporting

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Extract, compile, and distribute daily, weekly, monthly, and annual reports

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Create and automate reports and dashboards as per business requirements

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Provide monthly people metrics and reports on relevant trends

Payroll

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Execute wage administrator duties for payrolls

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Update monthly payroll input

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Run weekly timecards and perform spot checks on hours worked

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Print weekly timecards and verify terminations, upgrades, downgrades, and leave

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Balance the billings for selected payrolls

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Handle day-to-day payroll queries

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Submit leave forms to service providers

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Calculate back pay requests and submit for payment

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File all payroll documents

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Distribute payslips from service providers to branches

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Allocate and track all types of leave (sick leave, annual leave, family responsibility leave)

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Ensure leave balances are correctly maintained and updated

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Address employee leave queries and discrepancies

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Calculate and implement increases and bonuses when applicable

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Run and distribute wage reports for HR, Operations, Finance, and Risk/Compliance