AR/AP Supervisor

Facility Gateway Corporation (FGC) is seeking an organized, detail-oriented Accountant to join our team! The ideal candidate should be self-motivated, a fast learner, have at least two years of relevant experience, and a solid understanding of accounting principles. This position will be responsible for afternoon coverage of the accounting department and therefore will need to be available to work a schedule of 8:30 -5:00 during the work week, with a 30-minute lunch. This is a salaried position, on average 40-45 hours per week. The position will report to President.

Responsibilities:

• Oversee the day-to-day Accounts Payable process.

• Lead the production of 1099’s.

• Answer incoming inquiries from vendors as to the status of payment.

• Download and enter daily revenues into the income journal, assist with any Income Journal questions, validate and distribute daily reports.

• Oversee Sales Tax Process.

• Daily revenue balancing and verification of owner’s revenue statements

• Monitor outstanding receivables, intercompany billing and reconciliation.

• Receive mail daily, sort and date stamp invoices and distribute them to appropriate departments.

• Accurately enter invoices daily, ensuring they are signed by the department manager and coded correctly. Date stamp the invoice when entered and post the batches daily.

• Check statements carefully on a weekly basis to ensure all vendor invoices have been entered and the vendor account is reconciled. Request invoice copies when necessary.

• When approved by DOF / ADOF - Perform a check run on a weekly basis or on an ad hoc basis when required.

• Answer incoming enquiries from vendors as to the status of payment.

• Filing and management of invoices, reports, and general tidiness of office.

• Manage department stationery and placing orders when necessary.

• Other projects or duties as requested by Ownership.

• Due to the sensitivity of information handled by the finance department staff, confidentiality is expected and always required.

• Needs to be a team player to assist in the day-to-day running of the department.

• Familiar with A/P & A/R practices/functions

• Completing vendor credit applications

Qualifications:

• This position works directly with the Controller, as well as the Accounting Clerks and Accounting Assistant. Our team regularly interfaces with other departments as well.