Assistant Director

Scheduled hours per week: 40

Scheduled months per year: 12

Remote work eligibility: Hybrid

Hiring range: $65,400 to $73,000

Position purpose

Independently accomplishes all activities associated with planning and overseeing the execution of assigned annual and special College public events and programs including, but not limited to, summer programs, groundbreakings, receptions, and building dedications.

Key accountabilities

Plans and manages complex high-profile on-campus events that accomplish specific institutional objectives while maintaining high levels of attention to detail, accuracy, sensitivity, and a continuous focus on the purpose of those activities. Develops program and event specifications through collaboration with colleagues, often at high organizational levels, while soliciting and scheduling their participation in events. Management of event details, including but not limited to, facilities, logistics, schedules, invitations for participants and guests, publicity, meal and lodging, cue sheets, memorabilia, staff assignments, briefing preparation, post-event evaluations, and problem solving of event challenges that are presented. Manages all aspects of on-site event flow while professionally representing the College to visitors, alumni, parents, volunteers, prospects, and donors.

Under the supervision of the Associate Director, executes summer programs, including but not limited to camp/conference contracts and Dartmouth program MOUs, maintaining data for upcoming season, summer program materials and registration information for camp and conference groups, arranging campus services for summer programs, including housing, dining, parking, and athletic passes. Trains and oversees the summer interns on the completion of summer responsibilities. Serves as liaison for camp and conference personnel with relevant College departments (Residential Life, Facilities Operations and Management, Dining Services, Parking, Athletics, Safety and Security, Hinman Mail, and the summer information booth). Troubleshoots for any of the group’s on-campus needs. Maintains database, website, training materials, and files.

Supports Director and Associate Director in establishing work priorities and a smooth flow of work. Creative problem-solver and ability to recommend evolving procedures to enhance workflow, event planning, etc. Supervises student assistants engaged in communications, correspondence, and records management activities.

Develops effective working relationships within team, across campus, and with our vendors in support of both individual and team activities and responsibilities. Monitors services provided by supporting organizations such as Facilities Operations and Management (FO&M), the Hanover Inn, Classroom Technology Services (CTS), College Photographer, Dartmouth Printing and Mail Services (DPMS), and other vendors to ensure responsiveness to needs.

Required qualifications: education and experience

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required qualifications: skills, knowledge and abilities

• Bachelor’s degree or the equivalent combination of education and experience with five years of relevant experience in event management or the equivalent.

• Demonstrated successful work experience in a large and complex environment where collaboration with multiple stakeholders and flexibility are essential.

• Demonstrated creative planning, organizational, and problem-solving skills.

• Demonstrated mastery of logistical event management.

• Demonstrated ability to effectively collaborate and manage high-level internal and external constituents, including the most senior members and clients of an organization.

• Strong verbal and written communication skills and customer service ethic.

• Strong technology skills, including Microsoft Office and databases.

• Ability to prioritize and manage details on multiple events concurrently and in a fast-paced environment.

• Excellent attention to detail.

• Available weekends and evenings for event oversight.

• Ability to lift 30 pounds.

Preferred qualifications

• Valid U.S. or Canadian driver’s license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.