Assistant Manager - Internal Audit

Accountabilities:

Conduct technical/process audits, special reviews and thematic reviews for Apraava across departments and legal entities.

• Review the feasibility studies and site assessments reports and actions taken by business on the adequacy/selection/suitability of locations for power plant project construction.

• Review reports for topography analysis, soil conditions, and other geological factors that might impact the design and construction have been duly considered.

• Review the survey of quantities prepared based on the site conditions and inputs provided for land development and civil foundation and actions taken by business to control costs such as reduction in earthwork construction, foundation, ground improvement works. Review that the prepared Civil engineering specifications requirements are with reference to RFP.

• Review the Tender documents and the OTR (Owners technical requirement) prepared by business are in line with the RFP.

• Reviewing the prepared design foundations, support structures, access roads, drainage systems, and other civil infrastructure required for the greenfield renewable and transmission projects are in line with RFP requirements.

• Review if business has identified any cost-saving opportunities without compromising safety or quality.

• Review the design basis reports, structural and Civil engineering drawings submitted by engineering consultant and review if business has provided inputs for value engineering and optimization of drawings ensuring the applicable IS standards and regulations.

• Review the quality control measures and QAP and FQAP checks implemented by business to ensure that civil infrastructure meets design standards and specifications.

• Review that the project activities in the pre-construction phase and construction phases like land acquisition, release of engineering documents, contracting milestones etc. have been properly considered in the preparation of pre construction and construction phase schedules in Project Management Software Tools like MS Project/ Primavera etc.

• Review the monitoring and reporting mechanism for progress updates of the pre-construction and construction phase activities and critical path/ activities are based on inputs from the respective Project and Construction teams are in line with the project completion timelines.

• Review the critical paths during projects development & execution have been properly identified.

• Review the adequacy of co-ordination with various internal departments like Business Development, Engineering, Commercial for providing requisite inputs to the Construction Team for agile project management

• Review the adequacy of the project management/steering committee meetings conducted and review the actions taken are timely implemented.

• Review that any re-baselining of the project's schedules is based on inputs from projects teams and approvals from projects steering committees.

• Review the Schedule Risk Analysis (SRA) for the project schedules submitted by the Contractors are in consultation with the respective project teams.

• Review the procedure for preparing and updating S curves for monitoring project progress are accurate and adequate.

• Review the quality of the construction works area as per project management /construction guidelines/standard adopted by the business.

• Review the track plans created covering all aspects of the project – including costs, schedules, quality and safety standards for all projects.

• Review the actual progress vs planned progress reports prepared for the project and dashboards prepared are available for MIS oversight & guidance for the Project Management Team.

• Review business back up strategies and plan in the case of contractor’s non– performance.

• Review the major Power line crossing plan, Highway crossing, River crossing plan, PTCC documents, Railway crossing, and co-ordination carried out by business with various authorities for obtaining approvals.

• Conduct internal audits and special reviews and deliver quality audit results in accordance with the approved audit standards and as per audit schedule and planned resources.

• Obtain & study business process documents, SOPs, other documents received from process owners/Unit Department for the audit under scope. Collate population data from process owners or extract data from the accounting systems. Select samples for review based on the risk assessment and audit sample methodology.

• Discuss findings/issues with Lead Auditor/ Internal Audit management. Share and exchange ideas and experience with the lead/Internal Audit management to ensure that their advice is proactively sought, particularly on potential audit issues.

• Collate data required for preparation of audit issues and ensure the issues are well supported by evidence.

• Draft issues in the standard formats (Internal Audit Memos, Less Significant Comments) for Lead auditor’s/ Internal Audit management’s review.

• Maintain an effective repository of all audit documentation – ensure the audit testing results and findings are well supported and documented in Teammate (software for documentation, review and approval of electronic working papers) for Lead Auditor’s/ Internal Audit management’s review.

• Follow up with the Audited unit for obtaining Management responses.

Prepare first draft of audit report basis audit findings and monitor compliance to agreed action plan and recommendations

• Prepare first cut of the draft audit report detailing audit findings and action plan and submit the same to Lead Auditor for review.

• Assist Lead Auditor in conducting closing meeting on completion of audit and for discussing the less significant comments with the Business/Function Heads and managers.

• Provide inputs to the Lead Auditor for determining the segment/audit opinion for assessing the overall control environment.

Investigations & Consultation Services

• Assist Internal Audit management in reviewing the contracts above INR 350 million for inclusion of standard clauses related to Audit, Business Ethics, Confidentiality, Drug & Alcohol (ABCD) and Payment.

• Conduct special reviews and assist in investigations as required by the Audit Management from time to time.

SKILLS AND KNOWLEDGE

Educational Qualifications

• Minimum education qualifications for the position: BE/ B.Tech (Any Engineering). Master's degree is a plus.

• MBA in power project management, construction management.

• Preferably with Project Management certifications like PMP, PMI of USA.

• Experience and proficiency in working with Project Planning Software Tools is desirable.

Functional Skills

• Understanding the project execution sequence of large-scale Power Projects.

• Experience of having worked at construction project sites and understanding of the challenges faced at the site in managing the contractor and local communities.

• Excellent data analysis and problem-solving skills.

• Proficiency in project management software and tools.

• Good auditing skills and internal control knowledge.

• Excellent communication, report writing skills and presenting to management.

• Essential skill on risk assessment and control assessment techniques.

• Good knowledge of ERP and working in an IT based environment. Experience in Oracle will be an advantage.

• Good working knowledge of Internal Audit Methodologies, Standards and SOX.

Relevant and total years of Experience

• Overall experience: 3-4 years’ experience in power sector.

• Specific experience: At least 2-3 years’ experience in power projects.