Senior Executive / Assistant Manager, Property Management (Based in KL, Malaysia)

The Role

The Assistant Manager, Property Management (Logistics Development) is responsible for overseeing the day-to-day operations, maintenance, and asset performance of logistics properties, while supporting development initiatives, CAPEX projects, and tenant engagement to ensure optimal asset value and operational efficiency.

Job Responsibilities

• Property Operations & Facilities Management

• Manage overall building operations for logistics and warehouse assets (multi-tenanted and single-user).

• Ensure smooth execution of preventive maintenance, repair, and replacement programs across all M&E systems.

• Oversee service providers (FMC, security, cleaning, landscaping) to ensure compliance with SLAs and KPIs.

• Conduct regular site inspections and audits to maintain operational standards.

• CAPEX & Project Management

• Identify, plan, and implement CAPEX and A&A (Additions & Alterations) works.

• Manage project lifecycle including tendering, procurement, execution, and close-out.

• Ensure projects are delivered within approved budget, timeline, and quality standards.

• Coordinate with consultants, contractors, and internal stakeholders.

• Budgeting & Financial Control

• Prepare and manage annual OPEX and CAPEX budgets.

• Monitor expenditure and ensure cost control within approved forecasts.

• Review invoices, purchase orders, and procurement documentation.

Job Responsibilities

• Tenant Management & Customer Experience

• Manage tenant relationships, including handling feedback, complaints, and operational requirements.

• Coordinate tenant fit-out/renovation approvals and compliance with guidelines.

• Ensure high tenant satisfaction and retention through proactive engagement.

• Procurement & Contract Administration

• Lead or support tender processes for FM services, maintenance contracts, and projects.

• Evaluate vendor performance and ensure compliance with procurement policies.

• Administer contracts including variation orders, renewals, and performance tracking.

• Regulatory Compliance & Risk Management

• Ensure properties comply with local regulations (e.g., BOMBA, MBSA, Suruhanjaya Tenaga).

• Manage licensing, certificates (e.g., Fire Certificate), and statutory inspections.

• Drive safety, security, and environmental compliance across assets

Job Responsibilities

• Reporting & Performance Monitoring

• Review monthly property management reports, including operational and financial performance.

• Track KPIs such as O&M cost, utilities consumption, and asset performance.

• Support audits and ensure proper documentation for compliance purposes.

• Stakeholder Coordination

• Liaise with internal teams (Asset Management, Finance, Technical Services, Marketing).

• Coordinate with external stakeholders (consultants, authorities, vendors).

• Support asset enhancement and logistics development initiatives when required.

Job Requirements

• Degree in Building / Real Estate / Facilities Management or a related Engineering discipline.

• At least 5 years of relevant experiences and knowledge of all phases of property management, as well as procurement of property management services.

• Possess sound knowledge of building M&E systems, with experiences in monitoring Building Management Systems (BMS) and Building Automation Systems (BAS).

• Proficient in MS Office Applications (Word, PowerPoint and Excel). Experience working with SAP will be an added advantage.2

• Ability to manage operations and projects simultaneously in a fast-paced environment

• Strong problem-solving and analytical skills

• Vendor and stakeholder management

• Financial and budget control awareness

• Attention to compliance and safety standards

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