Assistant Office Operation Manager (CM)
- Compensation
- $50K–$70K / yr
- Location
- San Francisco, CA
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Contract
- Experience
- 7+ years
- Category
- Operations
- Posted
Skills
Must have
- 5–7+ years of experience in office administration, business operations, accounting support, HR/recruiting, project administration in construction management, engineering, architecture, consulting, or
- Degree in business, construction management, engineering, accounting or architecture
- Experience with a construction management, engineering, architecture, consulting, or professional services firm is highly desirable.
- Strong working knowledge of Windows, Microsoft Word, Excel, Outlook, and PowerPoint.
- QuickBooks or similar accounting software experience preferred.
- Experience with SharePoint, PDF/document management, or project management software is a plus.
- Strong organization, communication, time management, and follow-through skills.
- Ability to manage multiple priorities and meet deadlines with limited supervision.
- Strong attention to detail and ability to maintain accurate records.
- Comfortable learning new software and technology.
- Demonstrated ability to work as a team player and support coworkers across different functions.
- Willingness to perform both professional and routine administrative tasks when needed.
- Public agency, construction, RFP/proposal, contract, or project controls experience is a plus.
- Ability to travel occasionally for meetings and business development activities.
Full description
Company: Dabri, Inc.
Location: San Francisco, CA
Employment Type: Full-Time, In-Person (8:00 AM – 5:00 PM)
About Dabri, Inc.
Dabri, Inc. is a Program and Construction Management consulting firm providing program management, construction management, project controls, owner representation, and advisory services to public agencies and private clients. Our work includes major water and wastewater, transportation and transit, airports, tunnels, bridges, roads, facilities, and other capital improvement programs throughout California. Dabri works with public agencies, contractors, engineering firms, consultants, and other project stakeholders.
Position Summary
Dabri is seeking a hands-on, organized, and dependable Assistant Office Operations Manager to support the day-to-day operations of the company and its project teams. This is a multifunctional position involving office administration, accounting and billing support, HR and recruiting, business development/RFP support, and technical/project administration. The position will primarily work from Dabri’s San Francisco office while supporting company offices and project operations in Oakland, San Jose, Los Angeles, and other California locations.
The successful candidate must be a team player who is willing to help wherever needed. This position is not limited to HR, accounting, recruiting, or any single function. The individual must be comfortable performing both higher-level administrative/business support and routine tasks such as data entry, document preparation, scanning, filing, spreadsheet updates, and document organization when required.
Key Responsibilities
Accounting & Billing Support
- Lead project invoicing, billing, accounts payable/receivable, timesheets, and expense reports.
- Support QuickBooks and project billing entries.
- Track outstanding invoices and follow up as needed.
- Coordinate with project managers to collect billing information and supporting documentation.
- Maintain accurate financial and administrative records.
HR & Recruiting Support
- Recruiting, job postings, resume screening, interview scheduling, and onboarding.
- Maintain employee records, HR documents, PTO records, and benefits information.
- Assist with employment documentation and routine HR administration.
- Maintain confidentiality of employee and company information.
Business Development & RFP/Proposal Support
- Monitor and organize RFPs, RFQs, and business opportunities.