Assistant Project Manager in Truckee

Job DescriptionJob Description

ASSISTANT PROJECT MANAGER

CONSTRUCTION MANAGEMENT OPERATIONS

FULL-TIME, EXEMPT

GLA Morris Construction, Inc. is an award-winning general contractor based in the historic mountain community of Truckee, CA. We are well-established, having been in operation for over 30 years, providing a full suite of professional construction services to the Northern Sierra region. Our people are the best part of our company -- they are the foundation of our success -- and together we offer the expertise and large-scale infrastructure of an award-winning builder.

Our resources include fleets of commercial vehicles and heavy equipment, professional office personnel, and in-house specialty trades which allow us to self-perform much of our work. Since 1995, our “relationship-first” philosophy has guided our thriving industry relationships and produced countless testimonials of client success.

We are currently seeking an Assistant Project Manager to join our long-standing Commercial Division in Truckee, CA. This position is Full-Time (Exempt) and reports directly to the Project Manager.

GENERAL DESCRIPTION:

The Assistant Project Manager is responsible for supporting construction projects by coordinating with the project team and executing the administrative aspects of a project. This role requires individuals to possess strong written and verbal communication skills with the ability to collaborate with multi-functional teams of building and design professionals. They must also be highly organized, excelling in a fast-paced office environment by multitasking and prioritizing daily tasks. The ideal candidate will have a mix of 2-4 years of construction and professional office experience with the desire to advance in a construction management role. Applicants should have a degree in a field relevant to construction or industry certification, and be proficient with software (MS Office, MS Project, basic CAD/take-off/design analysis ability) and technology to succeed in this role.

REPORTS TO:

Project Manager

PROFESSIONAL DELIVERABLES:

These results are expected from a top-performing Assistant Project Manager.

Project Setup: Ensure that proper tools are in place prior to the beginning of a project.

• Prepare and submit Prime Contracts and Subcontracts to the Project Manager for review and release to appropriate ownership and project partners

• Collect and organize all Construction Documents including plans, specifications, and drawings for permit application requirements and approved change orders

• Navigate Planning & Building departments, municipalities, and agencies to secure all necessary permits as requested by the Senior Project Manager

• Build and maintain project logs for tracking RFPs, RFIs, RFCs, Submittals, and Applications for Payment

Project Closeout: Ensure that necessary documentation is in place to close out the project.

• Gather, prepare, and submit regulatory paperwork and certifications to appropriate agencies as required to obtain final approval

• Compile and distribute O&M manual to appropriate ownership

• Distribute all punch lists and follow up as necessary to ensure timely completion of punch list work

• Collect all required closeout documents for certification; assemble closeout documents and address non-compliant subcontractors directly for compliance

Operational Excellence: Plan effectively

• Ensure subcontracts and insurance & bonds certificates are current and received prior to the performance of labor by subcontractors at the worksite

• Distribute short interval and full-term project schedules; ensure subcontractors have the most up-to-date Scopes of Work; assist with managing the overall project schedule

• Prepare all project meeting agendas and distribute associated Construction Documents to project partners as directed by the Project Manager

• Collect superintendent daily reports, weekly project photos, and safety documentation; review for completeness and file within appropriate project folders

Pride in our Workmanship: Build responsibly

• Attend weekly project meetings as required; keep detailed meeting minutes for reporting to project stakeholders

• Quality counts! Follow through on completion of assigned tasks, communicate your challenges, and always do your best

Relationship Management: Develop critical relationships

• Maintain client relationships at the appropriate level by reinforcing the Company’s commitment to world-class service and client care

• Promote positive third-party relations by being professional and dealing fairly with vendors and subcontractors

Team Player: Flexible and quick to adapt to evolving needs

• Excel in a fast-paced, team environment by working collaboratively to achieve shared goals; seek to strengthen weaknesses so as to become a versatile, all-around team contributor

• Act with integrity, maintaining the highest ethical standards while managing with safety & profitability in mind

• Demonstrate a passion to get things done; can be counted on to execute on time with quality work and superior results

BENEFITS:

• Join an award-winning, well-established company with over 30 years of service

• Competitive salary + bonus eligibility

• Company-sponsored laptop and/or tablet computer

• Family company culture with opportunities for career advancement