Assistant Purchasing Manager, Finance Office

FINANCE OFFICEAssistant Purchasing Manager (26270265)

The appointee will assist in managing the procurement function and oversee the daily administration of the University’s Auxiliary Services (including carpool, mail and courier services).

Responsibilities:

• Assist the Senior Purchasing Manager / Purchasing Manager in the management of the procurement function;

• Supervise the Purchasing Officers / Assistant Purchasing Officers for the daily routine procurement tasks;

• Oversee the daily operation of the Auxiliary Services and follow up on operational issues;

• Provide administrative support for insurance-related matters, including maintaining records, coordinating documentation and renewals, assisting with claims, and liaising with insurers, brokers and internal units as required;

• Manage and monitor tender and quotation exercises, ensuring compliance with the University’s procurement policies and procedures and the timely completion of procurement activities;

• Conduct procurement analyses, compile management reports and board papers;

• Liaise with internal departments and suppliers for implementing cost-effective purchasing initiatives or special projects; and

• Any other procurement and administration duties assigned by the Senior Purchasing Manager / Purchasing Manager.

Requirements:

• A recognised bachelor’s degree or above with at least 5 years relevant working experience of which 3 years in supervisory role is essential;

• Proven experience in a sizeable procurement organisation is a must, and prior engagement in the educational institutions is preferred;

• Experience overseeing operational services, such as carpool, mail and courier services, and/or providing insurance administrative support would be an advantage;

• Professional qualification in procurement or supply chain management is a definite advantage;

• Possess a can-do attitude, pleasant personality, impeccable integrity, excellent communication and problem-solving skills;

• Be well-organised, proactive and service-oriented; and

• Able to work both independently and as a good team player.

Shortlisted candidates will be invited to attend a written test and an interview.

The initial appointment will be offered on a fixed-term contract of two years. Re-appointment thereafter will be subject to mutual agreement and availability of funding.

Salary will be commensurate with qualifications and experience.

Application Procedure: