Assistant Vice President - Procurement

Smartworks

Smartworks delivers customised managed workspace solutions designed to meet the specific needs of Enterprises seeking fully serviced, aesthetically pleasing and tech-enabled office environments along with daily life and aspirational amenities to their employees.

We focus on mid-to-large Enterprises and have built a growing Client base, which includes Indian corporates, MNCs operating in India and startups. We strive to make Enterprises and their employees in India more productive at work by providing value-centric pricing and superior office experience vis-a-vis traditional workspaces, with access to enhanced services and amenities.

Role Summary

The Assistant Vice President - Procurement will be responsible for developing and leading the procurement strategy for all Civil & Interior (C&I) and MEP works across ongoing and upcoming co-working/managed office projects. The role involves vendor development, cost optimization, contract negotiation, budget adherence, and ensuring on-time availability of high-quality materials, equipment, and services. A strong understanding of construction, fit-out, and building engineering systems is essential.

Key Responsibilities1. Procurement Strategy & Planning:

• Develop and execute the end-to-end procurement strategy for C&I and MEP categories.

• Work closely with Projects, Design, Finance, and Facility Management teams to understand project demands, timelines, and specifications.

• Prepare annual and project-wise procurement plans aligned with budget approvals.

2. Vendor Management & Sourcing:

• Identify, evaluate, and onboard reliable vendors/contractors for civil works, interiors, electrical systems, HVAC, plumbing, fire-fighting, and ELV systems.

• Build long-term vendor partnerships ensuring quality, delivery reliability, and competitive pricing.

• Lead RFI/RFQ/RFP processes, vendor audits, and performance evaluations.

3. Contracting & Negotiation:

• Lead negotiations for contracts, rate agreements, and service-level agreements, ensuring cost savings without compromising quality.

• Draft and manage work contracts, supply agreements, and framework contracts.

• Ensure compliance with statutory, safety, and corporate governance requirements.

4. Cost Control & Budget Management:

• Monitor procurement budgets for all projects and track variances.

• Implement value engineering opportunities to reduce costs and improve design efficiency.

• Create cost benchmarks and maintain updated price indices for key C&I and MEP materials.

5. Process Excellence & Compliance:

• Implement standardized procurement processes, documentation, and MIS systems.

• Ensure adherence to company's procurement policies, ethical practices, and ISO standards.

• Collaborate with finance for PO creation, vendor payments, GRN, and reconciliation.

6. Project Coordination & Delivery:

• Ensure timely delivery of materials, equipment, and contractor mobilization as per project schedules.

• Resolve supply chain bottlenecks and escalate risks where required.

• Coordinate with site teams for inspections, approvals, and technical compliance.

7. Inventory & Logistics Oversight:

• Oversee logistics arrangements, warehousing, and inventory management for multi-city operations.

• Optimize transportation and storage costs and reduce wastage/pilferage.

8. Team Leadership:

• Lead and mentor the procurement team, including category managers, buyers, and coordinators.

• Foster a culture of transparency, accountability, and continuous improvement.