Associate Project Coordinator

Neptune Technology Group Inc. is a technology company serving water utilities across North America. Since 1892, we have continually focused on the evolving needs of water utilities — revenue optimization, operational efficiencies, and improved customer service. With our portfolio of smart water meters, data collection systems and software, we make data actionable for our customers — so they can remain focused on the business of water. For additional information, please visit the company website at .

Project CoordinatorPosition Summary

• Support the Project/Program Manager in planning, scheduling, and tracking tasks and deliverables across one or more concurrent projects.

• Maintain accurate and up-to-date project documentation, including project plans, status reports, meeting minutes, and action item logs.

• Coordinate and schedule project meetings with stakeholders, ensuring agendas, materials, and follow-up notes are distributed in a timely manner.

• Track project risks, issues, and action items, following up with owners to help ensure timely resolution.

• Maintain project management tools (e.g., Jira, SharePoint, Smartsheet) to keep task status, timelines, and dependencies current.

• Prepare status reports, dashboards, and presentation materials summarizing project progress for leadership and stakeholders.

• Support onboarding of new team members and vendors to project processes, tools, and PMO standards.

• Facilitate communication and information flow between technical and non-technical teams involved in a project.

• Help enforce PMO governance, templates, and standard processes across assigned projects.

• Perform other administrative and coordination duties as assigned by the Project/Program Manager or PMO leadership.

Skills:

• Organizational skills — Tracking multiple tasks, deadlines, and deliverables across projects without letting details slip. This includes maintaining schedules, action item lists, and document repositories in a way others can follow.

• Communication skills — Clearly conveying updates, status reports, and requests to project managers, team members, and stakeholders, both in writing (emails, meeting notes) and verbally (status meetings, check-ins).

• Basic project management tool proficiency — Comfort with tools like Jira, MS Project, Smartsheet, or Asana for tracking tasks, timelines, and dependencies, since coordinators are often the ones keeping these systems updated day to day.

• Attention to detail — Catching inconsistencies in schedules, budgets, or documentation before they become bigger problems; accuracy matters a lot at this level since coordinators often handle the granular tracking that PMs rely on.