Associate Project Manager, Corporate Events
Associate Project Manager at FIRST, a brand experience agency, planning and executing corporate events and conferences end to end for clients (based on-site at KKR in New York) — handling budgets, vendors, registration, travel, A/V, and virtual/hybrid delivery using tools like Cvent, Webex, Zoom, and Microsoft Office. Hybrid role: 3 days/week in the NYC office.
- Compensation
- $63.1K–$72.6K / yr
- Location
- KKR - New York
- Work setup
- Not specified
- Seniority
- Not specified
- Employment
- Contract
- Experience
- 4+ years
- Category
- Project management
- Posted
Skills
Must have
- 2-4+ years' event management experience, preferably in a corporate or financial environment
- Proficient with Microsoft Office applications such as PowerPoint and Excel
- Excellent project management skills with ability to manage multiple projects simultaneously and meet deadlines under pressure
- Leadership, influencing, negotiation and decision-making skills
- Resourceful, self-starter able to work independently and proactively with creative solutions
- Customer focus and strong client management skills
- Strong oral and written communication skills
- Ambitious, proactive and highly organized
- Willing to travel domestically or abroad for site visits and on-site event management
- Knowledge of venues and suppliers in key US cities
- Must reside in Tri-State area and be able to go into the New York office 3 days a week
Nice to have
- Virtual event experience – Webex and Zoom a plus
- Experience working with large and complex databases preferred
- Cvent experience preferred
Full description
Building a Brand starts with a Story
FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.
Location: New York, NY, must reside in Tri-State area and be able to go into office 3 days a week.
Learn more at
What You Would Get To Do
The Associate Project Manager is responsible for supporting clients with both internal and client-facing events and conferences, delivering exceptional service through effective project management and creative solutions. This role involves overseeing all aspects of event operations, from initial briefing to post-event reconciliation. Key responsibilities include managing project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audio/visual needs, webcasts, staging, speaker coordination, and event execution.
There is a requirement for onsite events to travel domestically or abroad as required.
Your Contributions
- Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
- Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
- Sourcing, negotiating and managing site selections, contract management for venues and suppliers
- Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
- Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)
- Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders