BHS Administrative Assistant to the Assistant Principal

JOB DESCRIPTION BARRINGTON COMMUNITY UNIT SCHOOL DISTRICT 220 Position Title: BHS ADMINISTRATIVE ASSISTANT TO THE ASSISTANT PRINCIPAL
Department: STUDENT SERVICES

Reports To: ASSISTANT PRINCIPAL

POSITION SUMMARY:

The Administrative Assistant to the Assistant Principal provides essential support to the overall management and efficient functioning of the Team model at Barrington High School. This position contributes directly to the daily operations and functioning of team procedures.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Individually or in cooperation with other personnel, supports school and district events (i.e., in-service events, Back to School Night, Student/Teacher Conferences, Incoming Freshman Night, College Night, Scholarship Night, etc.).

• Evaluates situations involving staff, parents, and students to determine appropriate action or direct to appropriate personnel for resolution.

• Receives and resolves concerns and complaints using knowledge of school policies, procedures, rules, and other requirements.

• Enter student-related documentation into Infinite Campus to maintain accurate and timely records. Records include but are not limited to behavior referrals, attendance adjustments, conference notes, and MTSS updates.

• Disseminates student suspension timelines to appropriate staff and organizes homework requests.

• Effectively communicates with parents, students, staff, and administration in person, by telephone, email, or letter to provide detailed information related to students and school and district events.

• Maintains, manages, and coordinates Team member calendars for regularly scheduled events and new appointments. Prepares calendar invites and communicates with all necessary parties.

• Responds to various inquiries and conveys accurate information about programs and services provided by the school and district.

• Interprets and communicates policies and procedures to staff, students, and parents professionally and courteously. Uses discretion and sound judgment in referring intricate or time-sensitive details to appropriate administrators.

• Composes, edits, and creates Team memos, agendas, and other office communication as directed.

• Manages Team budgets, facilitates purchase orders, and maintains tracking/receipt paperwork.

• Develops student data reports and meets regularly with team members throughout the year using various information sources to discuss and record individual students' progress.

• Enters work order and calendar events in School Dude and FS Direct as needed.

• Maintain a clean, safe, and orderly office environment.

• Attends all other duties as assigned by the supervisor.

QUALIFICATIONS:

• Must have a calm, pleasant demeanor and excellent interpersonal skills with various audiences.

• Must be detail-oriented and able to problem-solve.

• Must be self-motivated and able to work independently and within a team environment.

GENERAL COMMENTS:

The nature of this position requires an ability to maintain confidential information and demonstrate ethical, professional conduct at all times. Working knowledge of the school community (people and resources) is desirable.

PHYSICAL CONTEXT OF THE JOB:

Physical demands include occasional light-duty lifting, carrying, pushing, pulling supplies and carts, and other objects; this may also involve kneeling and crouching for short periods—additionally, finger dexterity and the ability to hold a telephone for long periods. Generally, the job of receptionist/secretary will require 80% sitting at a desk or office workspace, 10% walking, and 10% standing to perform job duties.

TERMS OF EMPLOYMENT: (Completed by the Office of Human Resources)

Calendar Days:217Hours per Day:8.00Wage Grid Lane:Administrative Support (A) / Tier CHourly Rate Range:$20.25-$21.05BenefitsBenefits PageStatus:BSEO - Classified