Billing Specialist

ZA Railroad Services is seeking a detail-oriented Construction Billing Specialist to join our Accounts Receivable and Billing team. This position is responsible for managing customer billing, invoice processing, collections, customer account maintenance, ensuring compliance with customer billing requirements and deadlines and requires a strong attention to detail with working knowledge of accounting policies and procedures.

The ideal candidate will have strong organizational skills, excellent communication abilities, experience handling high-volume billing in a construction, transportation, industrial, or service-related environment, high level of Microsoft Excel knowledge, billing skills and Account Receivable experience.

Duties/Responsibilities

Must have experience creating invoices using accounting software such as SAGE and/or QuickBooks

Organize, analyze and maipulate data in Microsoft Excel spreadsheet daily

Generate and submit customer invoices accurately and timely.

Review supporting documentation to ensure billing meets customer requirements.
Monitor aging reports and follow up on outstanding balances.
Communicate professionally with customers regarding billing questions, payment status, and invoice discrepancies.

Research and resolve billing issues and payment disputes.

Experience with Time & Material (T&M) billing, including review of tickets, labor hours, equipment usage, and supporting documentation.
Experience billing lump sum, unit price, and bid projects in accordance with contract requirements.
Maintain accurate customer account records and documentation.
Work closely with operations, project managers, and customers to obtain required billing information.
Ensure invoices are submitted within customer-required timelines.
Process credits, adjustments, and account reconciliations.
Assist with month-end closing activities and reporting.
Support the Accounts Receivable team with special projects and additional duties as assigned.

This is an on-site/in office full-time position.

Required Skills/Abilities

Minimum 2 years of billing, accounts receivable, or accounting experience preferred.

Basic understanding of accounting vocabulary

Construction industry billing experience strongly preferred.

Experience with customer portals and electronic invoice submission.

Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.

Strong attention to detail and accuracy.

Excellent organizational and time-management skills.

Ability to prioritize multiple tasks and meet deadlines.

Professional verbal and written communication skills.

Self-motivated with the ability to work independently and as part of a team.

Fast-paced, high energy, quick thinking

Must successfully submit and pass a mandatory drug test and background check

Experience:

Microsoft Excel: 2 years (Required)

Accounts receivable: 2 years (Required)

Billing/Accounting in Construction Industry (Preferred)

Time & Material (T&M) billing (Preferred)

Bid project and contract billing (Preferred)

Salary is commensurate with experience.

EEO Statement: ZA Construction, LLC provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Type: Full-time