Bookkeeping & Administrative Assistant (Quickbooks Online Required)
- Compensation
- 7 / hr
- Location
- Philippines
- Work setup
- Remote
- Seniority
- Not specified
- Employment
- Part time
- Experience
- Not specified
- Category
- Administration
- Posted
Skills
Must have
- Bachelor’s degree or higher preferred.
- Previous experience in a similar administrative or virtual assistant role.
- Demonstrated experience with database management and standard bookkeeping/accounting practices.
- Proficiency with Google Workspace, SwyftOps, Paylocity, and QuickBooks Online.
- Strong written and verbal English communication skills, with a professional demeanor on phone, email, and virtual calls.
- Excellent organizational and time-management skills; able to prioritize tasks and work independently.
- Strong problem-solving ability, high attention to detail, and sound judgment.
- Able to handle sensitive, confidential, and non-routine information discreetly.
- Reliable high-speed internet, backup connectivity, and a quiet workspace.
Full description
**Virtual Backoffice Assistant (Bookkeeping & Administrative Assistant)
[ Quickbooks Online Required ]**
NOTE: FOR PHILIPPINE-BASED APPLICANTS ONLY
Position: Virtual Backoffice Assistant
Client: U.S. Home Care Agency (Maryland)
Department: Operations
Employment Type: Part-Time, Remote (potential to expand to Full-Time)
Work Schedule: Monday to Friday, 10:00 AM – 2:00 PM Eastern Time
Hours: 20 hours per week
Reports To: Director of Operations
Start Date: Immediate
Pay: $6.50/hr
ABOUT US
At Helper Heroes, we’re on a mission to provide exceptional care and support to home care agencies in the U.S. We believe in true partnership where our virtual assistants act as an extension of the care team. Our goal is to ensure a compassionate, innovative, and efficient care experience for clients and families alike.
ABOUT YOU
What sets us apart is YOU. You’re not just any virtual team member—you’re a Helper Hero! If you’re passionate about making a difference, have a knack for organization, and thrive in a fast-paced, mission-driven environment, you’re who we are looking for. If you love tackling behind-the-scenes tasks with a smile, ensuring that our clients and caregivers receive the best possible support, apply today!
JOB OVERVIEW
We are looking for an energetic, highly organized Virtual Backoffice Assistant to provide administrative and bookkeeping support to a U.S. home care agency, working directly with the Director of Operations. You’ll handle a wide range of administrative and executive support tasks, from meetings and correspondence to invoicing, payroll, and bookkeeping. The ideal candidate is detail-oriented, works well independently, and communicates clearly to help keep the agency running effectively and efficiently. This role starts at 20 hours per week, with the potential to expand to full-time.
KEY RESPONSIBILITIES
1. Administrative & Executive Support
- Provide general administrative support to the Director of Operations to keep the office running efficiently.
- Organize meetings, schedule appointments, and record accurate meeting minutes.
- Draft emails, memos, and letters, and help prepare company reports.
- Develop, update, and maintain office procedures and organized digital filing systems.
- Collect, process, and maintain new client information.