Business Office Manager

Career Opportunity: Business Office Manager with Mental Health Recovery Board of Clark, Greene, & Madison Counties in Springfield, OH

Are you an organized administrative professional who excels at supporting leadership, coordinating board activities, and keeping important records accurate and secure? The (MHRB) is seeking a Business Office Manager to provide executive, administrative, and operational support across the organization.

This position is ideal for a detail-oriented professional who communicates clearly, handles confidential information with discretion, and can manage multiple priorities in a fast-paced office environment.

What You’ll Do:

• Coordinate Board and Committee meetings, including assembling agendas, preparing packets, confirming attendance, and managing meeting logistics

• Draft, proofread, and maintain meeting minutes, correspondence, reports, and other professional documents

• Provide executive and administrative support to senior leadership, Board members, and staff

• Maintain calendars, schedule meetings, send Outlook invitations, and support virtual meetings through Microsoft Teams and other platforms

• Serve as Records Custodian and maintain accurate Board, staff, contract, and administrative records

• Coordinate signatures, executed agreements, contracts, and public records requests according to established requirements

• Manage DocuSign processes and help ensure records are properly routed, retained, and filed

• Support reception and daily office operations, including visitor assistance, mail distribution, supplies, equipment, and facility access

• Protect confidential and sensitive information while representing the organization professionally

What We’re Looking For:

• At least two years of experience in office management, executive support, administrative support, business office administration, or a closely related area preferred

• Experience preparing meeting materials, coordinating calendars, maintaining records, drafting correspondence, and handling confidential information

• Strong professional writing, proofreading, editing, and document-preparation skills

• Excellent organization, accuracy, judgment, and attention to detail

• Ability to prioritize multiple assignments and meet deadlines with minimal supervision

• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and electronic recordkeeping

• Experience in a nonprofit, public-sector, government, human services, behavioral health, or board-governed environment preferred