Experience working within a finance, accounting, accounts payable, or financial administration environment.
Experience processing financial transactions and maintaining accurate records.
Experience dealing with internal customers and external suppliers.
Experience working within deadlines in a fast-paced and demanding environment.
GCSEs (or equivalent) including:
Nice to have
Experience within a Public Sector or Local Government environment.
Experience administering purchasing cards, corporate credit cards, or procurement processes.
Experience using financial management or Purchase-to-Pay (P2P) systems.
A qualification in Finance, Accounting, Business Administration, or a related discipline.
Relevant professional training in procurement, finance administration, or compliance.
Full description
3 months contract with a Local AuthorityJob Title: Business Support AdministratorJob Purpose
To administer and manage the Authority’s Corporate Credit Card programme, ensuring all transactions comply with Financial Procedure Rules, procurement regulations, VAT legislation, and relevant internal controls.
The role is responsible for monitoring expenditure, challenging inappropriate or non-compliant spending, promoting value for money, and acting as the primary point of contact for internal stakeholders, suppliers, and financial institutions regarding corporate credit card activities. The post holder will contribute to effective financial governance, fraud prevention, and the continuous improvement of administrative and procurement processes.
all activities associated with the Authority’s Corporate Credit Card facility.
Process
credit card applications and requests in accordance with approved financial procedures and authorised signatory requirements.
Ensure
all credit card expenditure complies with financial regulations, procurement policies, and VAT legislation.
Monitor
credit card transactions and maintain accurate financial records.
Financial Compliance and Control
Verify
that transactions are allocated to the correct financial codes accurately and within required deadlines.
Ensure
valid VAT invoices are obtained to facilitate VAT recovery where applicable.
Challenge
expenditure requests where necessary and ensure spending represents value for money.
Support
the Authority in reducing unnecessary expenditure through effective financial scrutiny.
Stakeholder Support and Advice
Provide
advice, guidance, and support to staff, schools, day centres, and other service areas on appropriate use of corporate credit cards.
Respond
promptly to queries from internal customers, suppliers, and banking institutions.
Maintain
positive working relationships with senior managers, elected members, and external organisations.
Fraud Prevention and Recovery
Act
as the principal point of contact for corporate credit card fraud issues.
Liaise
directly with suppliers and financial institutions to resolve disputed transactions and recover cancelled payments.
Assist
in identifying and implementing controls that minimise financial risk and fraud.
Process Improvement
Develop
and maintain effective systems, procedures, and documentation for credit card administration.
Research
and implement improved ways of working, including paperless transaction processes and alternative procurement methods.
Identify
opportunities to enhance efficiency, compliance, and service delivery.
Procurement and Financial Administration
Raise
requisitions, process purchase orders, and perform invoice checking through the P2P system.
Resolve
financial and procurement-related queries in line with financial regulations.
Support
accommodation and travel procurement activities, ensuring best value outcomes.
Administrative Support
Provide
cover for the Personal Assistant to the Director of Corporate Services when required.
Support
the Director’s Office through administrative duties, including minute-taking and meeting support.
Undertake
additional duties appropriate to the grade and responsibilities of the role.
Experience RequiredEssential
Experience
working within a finance, accounting, accounts payable, or financial administration environment.
Experience
processing financial transactions and maintaining accurate records.
Experience
dealing with internal customers and external suppliers.
Experience
working within deadlines in a fast-paced and demanding environment.
Desirable
Experience
within a Public Sector or Local Government environment.
Experience
administering purchasing cards, corporate credit cards, or procurement processes.
Experience
using financial management or Purchase-to-Pay (P2P) systems.
QualificationsEssential
GCSEs
(or equivalent) including:
English
Mathematics
Desirable
A
qualification in Finance, Accounting, Business Administration, or a related discipline.
Relevant
professional training in procurement, finance administration, or compliance.
Knowledge and SkillsEssential
Strong
IT skills with good knowledge of Microsoft Office applications.
Good
understanding of accounting practices and financial processes.
Knowledge
of financial regulations and procurement procedures.
Understanding
of GDPR and Data Protection requirements.
Excellent
verbal and written communication skills.
Strong
literacy and numeracy skills.
Professional
telephone and customer service manner.
Ability
to work independently and as part of a team.
Strong
organisational and time-management skills.
Ability
to challenge spending requests confidently and professionally.
Ability
to handle confidential and sensitive information with discretion.
Other Requirements
Willingness
and ability to travel to locations across the County as required.
Flexibility
to attend meetings, training sessions, seminars, or events outside normal office hours when necessary.
Language RequirementsWelsh
Spoken:
Level 2
Written:
Level 2
English
Spoken:
Level 5
Written:
Level 5
Additional Information
Location: Carmarthen
Hours: 37 hours per week
**Pay
Rate:** £17.15 per hour
The
post holder will be required to travel to locations throughout the County as required.
The
post holder may be required to attend meetings, training events, seminars, or other work-related activities outside normal office hours and occasionally outside the County.
This
role may require flexibility to provide administrative support and cover for other functions within Corporate Services when required.
The
successful candidate will be expected to maintain confidentiality and comply with GDPR and Data Protection requirements at all times.