Civil Project Coordinator

Position Summary

The Civil Project Coordinator plays a critical role in supporting Project Managers throughout all phases of civil and federal construction projects. This position is responsible for coordinating technical, administrative, and project control activities for infrastructure, site development, utility, environmental, roadway, and other civil construction projects from project startup through closeout.

The ideal candidate has experience supporting civil construction projects and possesses a strong understanding of construction documentation, engineering drawings, specifications, submittals, Requests for Information (RFIs), change orders, project controls, and contract compliance. This individual will work closely with Project Managers, field personnel, owners, subcontractors, engineers, and vendors to help ensure projects are completed safely, on schedule, within budget, and in accordance with contract requirements.

Essential Responsibilities

• Coordinate project startup activities including startup checklists, scheduling kick-off meetings, and tracking project deliverables.
• Establish and maintain project file structures and document control systems.
• Develop and maintain project tracking logs for submittals, RFIs, change orders, budgets, schedules, and closeout documentation.
• Review civil construction plans, engineering drawings, specifications, and contract documents to identify project requirements and administrative deliverables.
• Create, edit, and maintain project submittal registers and coordinate all required project submittals.
• Prepare and coordinate preconstruction documentation including:
• Contractor Quality Control Plan
• Accident Prevention Plan
• Demolition Plan
• Environmental Protection Plan (including SWPPP when applicable)
• Waste Management Plan
• Generate and track project submittals for review by the Designer of Record and Owner.
• Coordinate with the Quality Control Manager regarding submittal approvals and compliance.
• Assist Project Managers in drafting subcontract agreements.
• Coordinate with subcontractors, suppliers, engineers, and equipment vendors to obtain required documentation and ensure compliance with project specifications.
• Track procurement activities and monitor material and equipment submittals.
• Create, maintain, and track RFIs.
• Process and track owner change orders and contract modifications.
• Assist with project budgeting and approved budget revisions.
• Support project scheduling by monitoring deliverables and identifying outstanding action items.
• Assist with project closeout documentation, warranties, operation and maintenance manuals, as-built documentation, and turnover requirements.
• Assist with preparation of DD1354 Transfer of Ownership documentation.
• Compile project information for project summaries and lessons learned.
• Perform other duties as assigned.

Reporting Structure

• Reports to the Director of Project Controls
• This position does not have direct reports.