Company Secretary

The Company Secretary will handle statutory compliance, corporate governance, ROC filings, secretarial documentation, and support legal & regulatory matters for the pharma formulation plant. The role requires strong knowledge of Companies Act, SEBI guidelines , and pharma-related regulatory documentation.

Key Responsibilities

• Statutory & Regulatory Compliance

• Ensure compliance with Companies Act, 2013, SEBI Related Guidelines, RBI (FEMA related compliance) ICSI guidelines, and other statutory requirements.

• Prepare, maintain & update statutory registers:

• Register of Members, Directors, Key Managerial Personnel

• Share certificates, minutes, and resolutions

• Handle ROC filings and e-forms as per requirements

• Board Meetings & Documentation

• Draft agendas, issue notices, prepare minutes of Board Meetings, Committee Meetings, and AGM/EGM.

• Maintain and update Board records, resolutions, and compliance trackers.

• Support the Board and Management with governance, compliance updates, and legal inputs.

• Corporate Governance

• Ensure proper documentation and adherence to organizational policies.

• Assist in implementing good governance practices across departments.

• Manage internal audits and liaise with external auditors for statutory audits.

• Legal & Contract Management

• Draft, review and maintain contracts, NDAs, MOUs, vendor agreements, loan agreements.

• Coordinate with legal consultants for matters related to intellectual property, compliance, and regulatory filings.

• Maintain records of licenses, trademarks, and statutory renewals.

• Support for Pharma-Specific Compliance

• Coordinate with QA, QC, Production & Regulatory Affairs for plant-related documentation.

• Liaison & Coordination

• Act as a point of contact with ROC, Banks, Auditors, Govt. Authorities.

• Support management in policy drafting, risk assessments, and compliance improvement.

Skills & Competencies

• Strong understanding of Companies Act, 2013, Secretarial Standards, and corporate governance.

• Excellent drafting, communication, and analytical skills.

• Proficient in MS Office, compliance software, and e-filing portals (MCA).

• Ability to multitask, maintain confidentiality, and meet timelines.

**Key
Deliverables**

• 100% statutory compliance and timely

ROC filings.

• Accurate preparation of minutes,

resolutions, and board documentation.

• ROC XBRL filling.

• Effective legal and contract

management support for the pharma unit.