Construction Project Coordinator

Are you ultra-organized and detail oriented? Do you take a proactive approach and like to stay one step ahead? Do you want to be part of an amazing office culture with a successful and rapidly growing organization?

If the answer is, “Yes!” then we have an opportunity that will impress you. Who are we? We are ARCO, The Design/Build Experts.

We are looking for an energetic administrative professional to join our team in New York City, PA. You’ll support a team of Construction Project Managers and have an integral role in keeping our projects running smoothly!

• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals)

• Provide drawing management support including filing, printing, drawing logs, maintaining FTP site and Procore, filing jobsite photos

• Event Planning/Coordination, such as ground breaking events and some office events, as needed

• Assist Project Managers with proposals as needed. This may include typing up proposal letters, outline specifications and assembling proposal books

• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence

• Maintain various lists for Project Managers including job list for each region, subcontract tracking lists

• Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed

• Make travel arrangements when necessary

• Take a lead role in upholding our work hard/play hard company culture

• Back up front desk and reception

Qualifications:

• 2-5 years of related project administration experience, construction industry experience a plus

• College degree preferred

• Strong computer skills are essential. Must have working knowledge of Microsoft Suite (Outlook, Word, and Excel)

• Ability to complete tasks in a timely manner and on schedule with minimal oversight and direction

• Experience working in Vista, Procore or similar accounting/ERP system preferred

• Experience with document management within a file-sharing system, Egnyte would be ideal (dropbox, sharepoint, onedrive, etc.) preferred

This represents typical base compensation for the role. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company performance.

Pay Range