CONTROLLER - Patchogue, NY

MAJOR RESPONSIBILITY:

The Controller position supports grant lifecycle activities from award setup through closeout while ensuring compliance with accounting standards, regulatory requirements, and organizational policies. The role requires advanced financial analysis, budgeting, reporting, and data visualization skills to provide actionable insights to leadership and funding agencies.

DETAILED RESPONSIBILITIES:Grant Administration & Compliance

• Complete quarterly, semi-annual, annual, and ad hoc financial and programmatic grant reports.
• Coordinate grant award setup and submit required documentation to oversight and funding agencies.
• Lead and participate in grant monitoring, program, compliance, and audit meetings.
• Manage grant modifications, extensions, closeout activities, and reporting requirements.
• Maintain complete grant files and support documentation in accordance with record retention policies.
• Ensure grant files contain sufficient audit-ready documentation and compliance records.
• Monitor grant expenditures to ensure compliance with funding restrictions and award agreements.
• Support internal and external grant audits and regulatory reviews.

Financial Reporting & Analysis

• Generate monthly, quarterly, and annual financial reporting packages.
• Prepare Statements of Financial Position, Statements of Activities, and budget-to-actual reports.
• Reconcile balance sheet accounts, grant receivables, deferred revenue, and credit card liabilities.
• Analyze financial performance and identify budget variances with supporting explanations.
• Monitor grant spending and prepare budget reconciliation reports.
• Assist with annual operating budgets, program budgets, and financial forecasting.
• Prepare workpapers and schedules for annual audits, CFR submissions, and regulatory filings.
• Assist in the preparation of Form 990 and other compliance reporting requirements.

Accounting & Month-End Close

• Perform month-end and year-end close procedures.
• Prepare deferred revenue calculations and grant accruals.
• Ensure compliance with nonprofit GAAP and grant accounting standards.
• Maintain strong internal controls over financial transactions and reporting processes.

Cash Management

• Oversee accounts payable operations, ensuring timely and accurate invoice processing and vendor payments.
• Supervise preparation, review, approval, and issuance in accordance with company policies and internal controls.
• Manage daily cash flow, monitor bank balances, and ensure sufficient funds for payment obligations.
• Oversee bank reconciliations and cash disbursement activities to maintain accuracy and accountability.